Specialist - Recruitment Administration (Preboarding) with Italian

Weareams; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Full training and support

High value and challenging work

Diverse and collaborative culture

Competitive rewards package

Global recruitment career opportunity

Job summary

AMS is seeking a Specialist - Recruitment Administration (Preboarding) to support offers and onboarding, ensuring a smooth transition from candidate selection to hire. You will coordinate preboarding activities, manage documentation, prepare offers, and build relationships with candidates and hiring teams.

You will also contribute to governance, quality control, workload management, and reporting, acting as a subject matter expert for complex queries and escalations while maintaining compliance

Qualifications

• Fluency in English and Italian, both written and spoken.
• Background in recruitment administration or HR.
• Ability to access SPID or CIE for daily operational workflows involving official local or national data platforms.
• Excellent communication skills, including telephone and e-mail communication.
• Strong stakeholders’ management skills, ideally in working in a client-facing position.
• Strong computer literacy, ability to work with various technologies and systems.
• Passion about the candidate experience along with building strong, positive relationships with the client.
• Excellent organizational skills, attention to detail and proactive approach is a must.

Responsibilities

• Delivering an excellent candidate experience, coordinating preboarding activities, managing candidate documentation, preparing offers, and building relationships with candidates, recruiters and hiring managers.
• Governance, quality control, workload management, and continuous improvement initiatives; support complex queries and escalations.
• Support day-to-day tasks including offer preparation, document verification, background screening initiation, pre-hire Medical Check-up, Immigration and relocation support.
• Ensure a great onboarding experience for new hires and Hiring Managers with effective communication and engagement for a seamless day 1.
• Coordinate with internal stakeholders and vendors to ensure smooth onboarding processes and compliance across systems.
• Maintain documentation, standard operating procedures and work instructions; ensure evidence of compliance for audits.

Skills

English & Italian

Recruitment administration

Stakeholder management

Communication skills

Technology literacy

Organizational skills

Job description

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

As aSpecialist - Recruitment Administration (Preboarding)withEnglish and Italian, you will support offer and onboarding activities, ensuring a smooth and efficient transition from candidate selection to hire. Your responsibilities will include delivering an excellent candidate experience, coordinating preboarding activities, managing candidate documentation, preparing offers, and building strong relationships with candidates, recruiters, hiring managers, and key stakeholders.

In addition, you will play an active role in process governance, quality control, workload management, and continuous improvement initiatives. Acting as a subject matter expert, you will support complex queries and escalations while ensuring the timely completion of daily, weekly, monthly, and quarterly reporting requirements.

Key Accountabilities

• Administering day-to-day tasks including offer preparation, document verification, initiation of background screening, pre-hire Medical Check-up, Immigration and relocation support
• Ensuring a great onboarding experience for new hires and Hiring Managers with effective communication, engagement leading to a seamless day 1
• Coordinating, communicating and following up with internal stakeholders and vendors to ensure smooth processes throughout onboarding of the employee
• Working with client’s systems and technologies, and ensuring they are being used effectively, in line with expectations
• Supporting Data Integrity initiatives in all dedicated Systems
• Updating, maintaining appropriate documentation, standard operating procedures and work instructions
• Ensuring all new hire compliance requirements, onboarding paperwork is complete and properly document evidence of compliance requirements is met for future audits.

Skills & Requirements

• Fluency in English and Italian, both written and spoken
• Background in recruitment administration or HR, ideally with experience in supporting onboarding or candidate care activities
• Ability to access SPID or CIE for daily operational workflows involving official local or national data platforms.
• Excellent communication skills, including telephone and e-mail communication
• Strong stakeholders’ management skills, ideally in working in a client-facing position
• Strong computer literacy, ability to work with various technologies and systems
• Passion about the candidate experience along with building strong, positive relationships with the client
• Excellent organizational skills, attention to detail and proactive approach is a must

Why AMS?

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies

*Details may vary slightly depending on your location, local labor law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.