Software Asset Manager: Cost, Compliance & Optimization

SQUAD Ukraine Limited; Wrocław; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Performance bonus

UoP contract

Private medical insurance

Annual leave

Job summary

SQUAD Ukraine Limited is seeking a Software Asset Manager (SAM) to own our software ecosystem and bridge IT, Procurement, Finance and Project Management. You will manage 90+ applications for 800+ employees, focusing on license compliance and cost efficiency.

Responsibilities include end-to-end license lifecycle, renewals, spend reconciliation, and vendor negotiations to optimize tooling. Strong ITSM experience and budgeting acumen are essential.

Qualifications

• Proven experience with SAM tools or ITSM asset management modules like ServiceNow, Freshservice, or Snow Software.
• Strong background in budget reconciliation, expense auditing, and cost-allocation modeling.
• Solid understanding of complex licensing models, ranging from SaaS per-user plans to node-locked or concurrent licensing.
• Advanced Excel or BI skills for reporting, pivot tables, and cost analysis.
• Excellent negotiation skills with a diplomatic approach to driving tool consolidation and managing vendor relationships.
• Meticulous attention to detail with the ability to manage hundreds of invoices and 90+ applications simultaneously.
• Familiarity with low-code tools like n8n or Okta Workflows, or scripting languages such as Python or PowerShell, is a plus for automating license tracking.
• Ability to balance strict compliance needs with the flexible, fast-paced requirements of different project teams.

Responsibilities

• Maintain a precise, real-time registry of all software assets to ensure full visibility into license pools, assignments, and usage.
• Manage the end-to-end license lifecycle, including provisioning, transferring, and revoking licenses, keeping all records synced with ITSM requests.
• Reconcile monthly software spend against active licenses and invoices to provide clear reports to Finance.
• Identify idle licenses or redundant plans through regular usage audits to reallocate resources or negotiate downgrades.
• Manage the renewal calendar proactively by engaging with Finance and Project Leads 60-90 days in advance of contract expirations.
• Monitor seat limits and scale procurement workflows ahead of demand to prevent project roadblocks.
• Serve as the primary contact for vendors to navigate licensing terms and audits, while collaborating with stakeholders to drive software standardization and tool consolidation.
• Ensure all project environments adhere to security policies and licensing restrictions while delivering transparent reporting on budget utilization and forecasting.

Skills

SAM tools

Budgeting

Licensing models

Excel/BI

Negotiation

Attention to detail

Automation scripting

Vendor management

Tools

ServiceNow

Freshservice

Snow Software

Job description

SQUAD Ukraine Limited is seeking a Software Asset Manager (SAM) to own our software ecosystem and bridge IT, Procurement, Finance and Project Management. You will manage 90+ applications for 800+ employees, focusing on license compliance and cost efficiency.

Responsibilities include end-to-end license lifecycle, renewals, spend reconciliation, and vendor negotiations to optimize tooling. Strong ITSM experience and budgeting acumen are essential.