Software Asset Manager

SQUAD Ukraine Limited; Wrocław; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Performance bonus

UoP contract

Private medical insurance

Annual leave

Job summary

SQUAD Ukraine Limited is seeking a Software Asset Manager (SAM) to own our software ecosystem and bridge IT, Procurement, Finance and Project Management. You will manage 90+ applications for 800+ employees, focusing on license compliance and cost efficiency.

Responsibilities include end-to-end license lifecycle, renewals, spend reconciliation, and vendor negotiations to optimize tooling. Strong ITSM experience and budgeting acumen are essential.

Qualifications

• Proven experience with SAM tools or ITSM asset management modules like ServiceNow, Freshservice, or Snow Software.
• Strong background in budget reconciliation, expense auditing, and cost-allocation modeling.
• Solid understanding of complex licensing models, ranging from SaaS per-user plans to node-locked or concurrent licensing.
• Advanced Excel or BI skills for reporting, pivot tables, and cost analysis.
• Excellent negotiation skills with a diplomatic approach to driving tool consolidation and managing vendor relationships.
• Meticulous attention to detail with the ability to manage hundreds of invoices and 90+ applications simultaneously.
• Familiarity with low-code tools like n8n or Okta Workflows, or scripting languages such as Python or PowerShell, is a plus for automating license tracking.
• Ability to balance strict compliance needs with the flexible, fast-paced requirements of different project teams.

Responsibilities

• Maintain a precise, real-time registry of all software assets to ensure full visibility into license pools, assignments, and usage.
• Manage the end-to-end license lifecycle, including provisioning, transferring, and revoking licenses, keeping all records synced with ITSM requests.
• Reconcile monthly software spend against active licenses and invoices to provide clear reports to Finance.
• Identify idle licenses or redundant plans through regular usage audits to reallocate resources or negotiate downgrades.
• Manage the renewal calendar proactively by engaging with Finance and Project Leads 60-90 days in advance of contract expirations.
• Monitor seat limits and scale procurement workflows ahead of demand to prevent project roadblocks.
• Serve as the primary contact for vendors to navigate licensing terms and audits, while collaborating with stakeholders to drive software standardization and tool consolidation.
• Ensure all project environments adhere to security policies and licensing restrictions while delivering transparent reporting on budget utilization and forecasting.

Skills

SAM tools

Budgeting

Licensing models

Excel/BI

Negotiation

Attention to detail

Automation scripting

Vendor management

Tools

ServiceNow

Freshservice

Snow Software

Job description

The Operations Division is the backbone of our company’s efficiency. We centralize expertise and streamline processes, taking the heavy lifting off engineering teams so they can focus on what they do best: building and innovating. Our mission is to foster a secure, compliant, and well-supported workplace that scales seamlessly with our growth.

Job Summary

We are looking for a Software Asset Manager (SAM) to take ownership of our software ecosystem. Managing over 90 applications for 800+ employees, you will be the bridge between IT, Procurement, Finance, and Project Management.

Your goal is to balance efficiency with cost-control—ensuring our teams have the tools they need while maintaining absolute license compliance and eliminating waste. You’ll be the point person for software renewals, cost reconciliation, and vendor relations, keeping our operations running smoothly and predictably.

Responsibilities and Duties

• Maintain a precise, real-time registry of all software assets to ensure full visibility into license pools, assignments, and usage
• Manage the end-to-end license lifecycle, including provisioning, transferring, and revoking licenses, keeping all records synced with ITSM requests
• Reconcile monthly software spend against active licenses and invoices to provide clear reports to Finance
• Identify idle licenses or redundant plans through regular usage audits to reallocate resources or negotiate downgrades
• Manage the renewal calendar proactively by engaging with Finance and Project Leads 60-90 days in advance of contract expirations
• Monitor seat limits and scale procurement workflows ahead of demand to prevent project roadblocks
• Serve as the primary contact for vendors to navigate licensing terms and audits, while collaborating with stakeholders to drive software standardization and tool consolidation
• Ensure all project environments adhere to security policies and licensing restrictions while delivering transparent reporting on budget utilization and forecasting

Qualifications and Skills

• Proven experience with SAM tools or ITSM asset management modules like ServiceNow, Freshservice, or Snow Software
• Strong background in budget reconciliation, expense auditing, and cost-allocation modeling
• Solid understanding of complex licensing models, ranging from SaaS per-user plans to node-locked or concurrent licensing
• Advanced Excel or BI skills for reporting, pivot tables, and cost analysis
• Excellent negotiation skills with a diplomatic approach to driving tool consolidation and managing vendor relationships
• Meticulous attention to detail with the ability to manage hundreds of invoices and 90+ applications simultaneously
• Familiarity with low-code tools like n8n or Okta Workflows, or scripting languages such as Python or PowerShell, is a plus for automating license tracking
• Ability to balance strict compliance needs with the flexible, fast-paced requirements of different project teams

Nice to have

• Experience with ITIL v4 asset management practices
• Previous experience in a high-growth startup or multi-client project environment
• Professional certifications related to software asset management or IT procurement

We offer multiple benefits that include

The environment of equal opportunities, transparent and value-based corporate culture, and an individual approach to each team member

• Competitive salary packages with performance-based annual reviews
• Opportunity to receive a Performance Bonus for your individual achievements and a Loyalty Bonus recognizing your dedication to the company
• Employment via Contract of Employment (UoP) in complete alignment with Polish Labour Law
• Guaranteed paid vacation, public holidays, and medical leaves as per statutory regulations
• Continuous growth and development opportunities through internal knowledge hubs, corporate courses, and free English classes
• Comprehensive private medical insurance to supplement your standard NFZ coverage.