Site Contracts Negotiator II (German speaker)

ICON Clinical Research; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

ICON Clinical Research is seeking a Site Contracts Negotiator II (German speaker) in Warsaw to independently manage negotiation and execution of clinical trial agreements and budgets. You will collaborate with sites and internal stakeholders to support efficient, compliant study start-up.

Key responsibilities include negotiating site contracts, adapting language to sponsor needs and local laws, and maintaining records. A proactive, detail-oriented, and collaborative approach is essential.

Qualifications

• Bachelor's degree or equivalent experience.
• Fluency in German and English.
• Experience in site contracting, contracts administration, or similar roles within CRO/pharma/healthcare.
• Good understanding of clinical trial agreements and budget negotiation principles.
• Strong negotiation, communication, and organisational skills.
• Ability to manage multiple contracts and timelines with attention to detail and quality.
• Proactive, solution-focused mindset with a collaborative approach to stakeholders.

Responsibilities

• Negotiate site contracts and budgets with investigator sites within defined parameters and playbooks.
• Review and adapt contract language to sponsor requirements, local laws, and site feedback.
• Manage a portfolio of contracts, monitor cycle times, and proactively address barriers to execution.
• Collaborate with legal, finance, and project teams to resolve contractual questions and ensure alignment.
• Maintain accurate records of negotiations, approvals, and executed agreements in relevant systems.
• Support continuous improvement in contract templates, processes, and guidance, and mentor junior colleagues where appropriate.

Skills

German language

English language

Education

Bachelor's degree in law, business, life sciences, or related field

Job description

Site Contracts Negotiator II (German speaker)

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Site Contracts Negotiator II at ICON, you will independently manage the negotiation and execution of clinical trial agreements and budgets for a range of studies. You will work closely with sites and internal stakeholders to support efficient and compliant study start-up.

What You Will Do:

You will contribute to contract management activities, taking responsibility for your deliverables and working collaboratively.

Key responsibilities include:

• Negotiating site contracts and budgets with investigator sites, within defined parameters and playbooks.

• Reviewing and adapting contract language to reflect sponsor requirements, local laws, and site feedback.

• Managing a portfolio of contracts, monitoring cycle times, and proactively addressing barriers to execution.

• Collaborating with legal, finance, and project teams to resolve contractual questions and ensure alignment.

• Maintaining accurate records of negotiations, approvals, and executed agreements in relevant systems.

• Supporting continuous improvement in contract templates, processes, and guidance, and mentoring junior colleagues where appropriate.

Your Profile:

You will bring relevant contract management experience, along with the following qualifications and skills.

Required qualifications and experience:

• Bachelor's degree in law, business, life sciences, or a related field, or equivalent experience.

• Fluency in German and English

• Relevant experience in site contracting, contracts administration, or similar roles within CRO, pharma, or healthcare.

• Good understanding of clinical trial agreements and budget negotiation principles.

• Strong negotiation, communication, and organisational skills.

• Ability to manage multiple contracts and timelines, with attention to detail and quality.

• Proactive, solution-focused mindset with a collaborative approach to stakeholders.

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What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements

• A range of health insurance offerings to suit you and your family’s needs.

• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.

• Life assurance

• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)