Site Activation Lead

ICON Clinical Research; Poland; Remote; PLN 180,000 - 320,000; Full time

Benefits offered by this job

Various annual leave entitlements

Health insurance offerings

Retirement planning offerings

Employee assistance programme

Job summary

ICON plc in Poland is seeking a Site Activation Lead to drive start-up activities, align with client objectives, and help develop the plan for country and site deployment.

You will manage day-to-day activation, mentor the FSP Site Start Up team, and drive timely deliverables while improving study start-up timelines and data quality. Join ICON to contribute to high-performing teams and impactful trials.

Qualifications

• BS degree or international life science equivalent.
• 4+ years in Clinical Operations, Project Management, startup roles with increasing responsibility.
• At least 2 years of direct responsibility in site activation and startup processes.
• Experience with country-level ICF creation and requirements.
• Proficiency with software models and database structures.

Responsibilities

• Manage day-to-day site start-up and activation activities.
• Partner with Clinical Operations and TAU to improve start-up metrics.
• Provide guidance, oversight, and mentoring to the FSP Site Start Up team.
• Create country-specific ICFs based on the Master ICF.
• Ensure standards across project portfolios and drive process improvements.
• Guide data collection and analysis to influence study timelines.
• Use industry tools and data sources to forecast initiation timelines.
• Deliverables-on-site basis and monitor adherence; escalate delays when needed.
• Lead the internal FSP site start up team and implement the Start Up Project Plan.

Skills

Site activation

Data-driven decisions

Cross-functional collaboration

Mentoring / team leadership

Project management

Education

BS degree in life science

Tools

Data modeling tools

Job description

POL-HB-Site Activation Lead

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

As a Site Activation Lead at ICON, you will advance clinical trial start-up activities by understanding client objectives and assist in the development of the plan for country and site distribution.

What You Will Do:

You will manage day-to-day site start-up and activation activities, supporting your team to deliver quality outcomes.

Key responsibilities include:

• Partner with Clinical Operations teams, and TAU partners to improve overall study start up metrics and implement processes.

• Provide guidance, oversight, and mentoring to the FSP Site Start Up team, delivering activities to support Clinical Programs, including data and methodologies for protocol study start up, country and site selection, study start up planning, and modeling.

• Create country-specific ICFs based on the Master ICF provided.

• Ensure standards are applied to the site start up process across project portfolios and support continuous improvement activities while developing the process..

• Guide the collection and analysis of all data to influence study start up timelines.

• Leverage leading industry tools and data sources to provide data on start up timelines and performance (data quality, start up cycle time) to assist project teams with study initiation timeline forecasting.

• Agree to deliverables on a site-level basis with the internal team and monitor adherence to these. Promptly recognize and improve potential delays, and escalates non-performance.

• Lead the internal FSP site start up team, using the appropriate team members to help implement the Start Up Project Plan.

• Drive delivery of all sites that are "Ready To Enroll" to the Start Up Project Plan. Resolve escalated issues identified by the site start up -team in partnership with the Study Manager

Your Profile:

You will have solid site start-up and activation experience, with the ability to manage competing priorities and develop your team.

Required qualifications and experience:

• BS degree or international equivalent in a life science.

• 4 or more years of experience in Clinical Operations, Project Management, study start up, and trial optimization with evidence of increasing responsibility within a pharmaceutical company, CRO or relevant industry vendor.

• At least 2 years of direct responsibility in site activation and managing the study start up processes of clinical research studies at a sponsor or CRO.

• Experience and knowledge with country level ICF creation and requirements.

• Proficiency with software models and database structures.

• Global SSU experience preferred

• Ability to explain data, facilitate decision making processes to be data driven.

• Expertise in principles driving country/site start up and study start up strategies.

#LI-DD1

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements

• A range of health insurance offerings to suit you and your family’s needs.

• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

• Global Employee Assistance Programme, LifeWorks, offering 24‑hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well‑being.

• Life assurance

• Flexible country‑specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)