Site Contracts Lead

KCR Placement; Warszawa; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Pension plan

LifeWorks support

Life assurance

Flexible benefits

Job summary

ICON is a global healthcare intelligence and clinical research organisation. This Site Contracts Lead role oversees contracting for assigned studies, coordinating preparation, negotiation and execution with internal teams and sites.

You will manage timelines, escalate issues, and collaborate with legal, finance and project teams to align on language, budgets and risk. A focus on improving cycle times and mentoring site contracts negotiators is expected.

Qualifications

• Strong experience in clinical site contracting or similar contract negotiation roles within CRO, pharma, or healthcare.
• Excellent negotiation, communication, and problem-solving skills.
• Organised and detail-oriented with the ability to manage multiple studies and priorities.

Responsibilities

• Managing end-to-end site contracting activities for assigned studies, including template use, negotiation, and execution tracking.
• Serving as a primary escalation point for contract issues, proposing solutions that balance sponsor, site, and internal requirements.
• Collaborating with legal, finance, and project teams to ensure alignment on contract language, budget assumptions, and risk positions.
• Monitoring contracting timelines and metrics, identifying bottlenecks, and driving corrective actions to improve cycle times.
• Providing guidance and oversight to Site Contracts Negotiators working on the same studies or programmes.
• Contributing to the development and refinement of contracting playbooks, templates, and standard processes.

Skills

Negotiation

Communication

Problem-solving

Education

Bachelor's degree in law, business, life sciences, or a related field

Job description

Site Contracts Lead - Home or office based

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Site Contracts Lead at ICON, you will oversee and coordinate the preparation, negotiation, and execution of clinical trial agreements and budgets for assigned studies or portfolios.

What You Will Do:

You will oversee contract management workstreams, ensuring deliverables meet quality and timeline expectations.

Key responsibilities include:

• Managing end-to-end site contracting activities for assigned studies, including template use, negotiation, and execution tracking.
• Serving as a primary escalation point for contract issues, proposing solutions that balance sponsor, site, and internal requirements.
• Collaborating with legal, finance, and project teams to ensure alignment on contract language, budget assumptions, and risk positions.
• Monitoring contracting timelines and metrics, identifying bottlenecks, and driving corrective actions to improve cycle times.
• Providing guidance and oversight to Site Contracts Negotiators working on the same studies or programmes.
• Contributing to the development and refinement of contracting playbooks, templates, and standard processes.

Your Profile:

You will have solid contract management experience, with the ability to manage competing priorities and develop your team.

Required qualifications and experience:

• Bachelor's degree in law, business, life sciences, or a related field, or equivalent experience.
• Strong experience in clinical site contracting or similar contract negotiation roles within CRO, pharma, or healthcare.
• Good understanding of clinical trial agreements, budget structures, and key legal and compliance considerations.
• Excellent negotiation, communication, and problem-solving skills.
• Organised and detail-oriented, with the ability to manage multiple studies and priorities.
• Collaborative mindset with experience guiding or coordinating the work of others.

#LI-MK1

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply