Site Contracts Lead

ICON Clinical Research; Warszawa; Hybrid; PLN 180,000 - 280,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement plans

LifeWorks (EAP)

Life assurance

Flexible benefits

Job summary

ICON is a global healthcare intelligence and clinical research organisation seeking a Site Contracts Lead. The role is home or office based and will coordinate negotiation, budgeting, and execution for assigned studies.

You will work with legal, finance and project teams to ensure compliant language, accurate budgets and timely delivery, while guiding Site Contracts Negotiators and refining contracting playbooks and processes.

Qualifications

• Experience in contract management within CRO/pharma or healthcare.
• Strong negotiation and communication skills required.
• Detail-oriented with ability to manage multiple studies and priorities.

Responsibilities

• Oversee end-to-end site contracting activities including template use, negotiation and execution tracking.
• Escalate contract issues and propose solutions balancing sponsor, site and internal needs.
• Collaborate with legal, finance, and project teams on contract language, budgets and risk.
• Monitor contracting timelines and metrics; drive actions to shorten cycle times.
• Provide guidance to Site Contracts Negotiators and coordinate work across studies.
• Contribute to development of contracting playbooks, templates and standard processes.

Skills

Contract management

Negotiation

Communication

Problem-solving

Organised

Team coordination

Education

Bachelor's degree in law, business, life sciences, or related field

Job description

Site Contracts Lead - Home or office based

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Site Contracts Lead at ICON, you will oversee and coordinate the preparation, negotiation, and execution of clinical trial agreements and budgets for assigned studies or portfolios.

What You Will Do:

You will oversee contract management workstreams, ensuring deliverables meet quality and timeline expectations.

Key responsibilities include:

• Managing end-to-end site contracting activities for assigned studies, including template use, negotiation, and execution tracking.

• Serving as a primary escalation point for contract issues, proposing solutions that balance sponsor, site, and internal requirements.

• Collaborating with legal, finance, and project teams to ensure alignment on contract language, budget assumptions, and risk positions.

• Monitoring contracting timelines and metrics, identifying bottlenecks, and driving corrective actions to improve cycle times.

• Providing guidance and oversight to Site Contracts Negotiators working on the same studies or programmes.

• Contributing to the development and refinement of contracting playbooks, templates, and standard processes.

Your Profile:

You will have solid contract management experience, with the ability to manage competing priorities and develop your team.

Required qualifications and experience:

• Bachelor's degree in law, business, life sciences, or a related field, or equivalent experience.

• Strong experience in clinical site contracting or similar contract negotiation roles within CRO, pharma, or healthcare.

• Good understanding of clinical trial agreements, budget structures, and key legal and compliance considerations.

• Excellent negotiation, communication, and problem-solving skills.

• Organised and detail-oriented, with the ability to manage multiple studies and priorities.

• Collaborative mindset with experience guiding or coordinating the work of others.

#LI-MK1

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements

• A range of health insurance offerings to suit you and your family’s needs.

• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.

• Life assurance

• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)