Shipping Specialist

Xylem; Strzelin; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Professional Development

Total Rewards

Watermark CSR program

Job summary

Xylem, a Fortune 500 global water solutions company, is seeking a Shipping Specialist in Strzelin, Poland. You will coordinate domestic and international shipments, manage export documentation, and optimize freight while maintaining budgets and carrier relationships.

Strong communication, problem-solving, and Excel skills are essential. The role offers collaboration with cross-functional teams and opportunities to improve shipping processes and compliance.

Qualifications

• Academic background in Logistics or supply chain management, international trade
• Minimum 5 year’s experience in relevant areas for an international company
• Excellent Polish/English (German, French, Italian, Spanish or Swedish is a plus)
• Track record of accountability
• Good analytical skills and proficiency in MS Office
• Capability of translating customer needs into shipping solutions
• International Trade and compliance knowledge
• High communication skills
• Time and cost management
• Team work

Responsibilities

• Coordinate logistics for domestic and international shipments.
• Manage export documentation including permits, customs paperwork, certificates and shipping instructions.
• Plan, book, and ship outgoing goods from Strzelin according to schedule.
• Load planning to optimize freight using available tools and systems.
• Invoice goods, shipping costs, and service; issue credit notes if necessary.
• Notify documents against carrier/customer; perform invoice control against carriers.
• Calculate shipping costs for ad-hoc requests.
• Drive claims cases against carriers and insurers.
• Update delivery schedules and standard work instructions.
• Maintain customer register; manage performance and relationships with Xylem carriers.
• Collaborate with site functions, commercial teams and finance for budgets/forecast.

Skills

Logistics coordination

Polish/English

Budgeting and forecasting

Communication

MS Office

Education

BSc in Logistics or International Trade

Tools

Export documentation software

Job description

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

About the role:

Shipping Specialist manages and coordinates the transportation of goods. Responsibilities include organizing shipments, ensuring compliance with regulations, negotiating, and tracking shipments to ensure timely delivery. Additionally, handle documentation, resolve transportation issues, and optimize shipping processes for efficiency. Strong communication and problem-solving skills are crucial. Finally, the shipping specialist is expected to prepare and maintain transportation budgets and carry our actions to optimize freight spend and sustainability goals.

• Coordinate logistics for both domestic and international shipments. Assess knowledge gaps within team end establish necessary team capability building and technical skill enhancements
• Manage documentation for export, including permits, customs paperwork, certificates and shipping instructions
• Plan, book, and ship outgoing goods from Strzelin in accordance with schedule
• Load planning to optimize freight using available tools and systems
• Invoice goods, shipping costs, service and, if necessary, issue credit notes
• Notification of documents against carrier/customer
• Invoice control against carriers
• Calculate shipping cost for ad-hoc shipping requests
• Drive claims cases against carriers and insurance companies
• Update delivery schedule and standard work instruction within assigned responsibilities
• Update/maintain customer register
• Manage performance and relationships with Xylem carriers
• Collaborate internally with site functions and commercial teams
• Collaborate with finance in prepare transportation budgets/forecast and report actual performance
• Ensure compliance with international trade regulations and customs requirements

Additional responsibilities:

• Follow company's values, rules and guidelines
• Take part and stay up to date on regulations or changes relating to export. For example, via the Chamber of Commerce and Customs
• Continuous improvement work within own department through CI, SQDIPE and Improvement Group work.
• Maintain/Build knowledge and expertise within the transport segment
• Oversee and track shipments to ensure on-time delivery and customer satisfaction

Qualifications:

• Academic background in Logistics or supply chain management, international trade
• Minimum 5 year’s experience in relevant areas for an international company
• Potential to grow/expand the role within the organization
• Excellent Polish/English (German, French, Italian, Spanish or Swedish is a plus)
• Track record of accountability
• Good analytical skills and proficiency in MS office
• Capability of translating customer needs into shipping solutions
• International Trade and compliance knowledge
• High communication skills
• Time and cost management
• Team work

We Offer You More Than Just "A Job"

• Professional Development - To advance the capabilities of our people, we offer a wide variety of experiences to support our employees’ professional growth and continuous learning.
• Total Rewards - We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.
• Watermark - Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.