SharePoint & Workforce Planning Specialist - Hybrid

Jacobs Engineering Group; Kraków; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits via MyBenefit

Support for employees and theirfamilie

Hybrid work model

Short Fridays

Job summary

Jacobs Engineering Group in Kraków is seeking a Resource Planning Specialist (SharePoint Administrator) to manage workforce data, systems, and reporting across RPG programs. You will design workflows, maintain SOPs, dashboards, and LMS activities, enabling scalable, accurate planning and talent development in a global infrastructure environment.

Join a team that values data accuracy, continuous improvement, and cross-functional collaboration, with hybrid work options in a multinational company.

Qualifications

• Advanced proficiency in SharePoint and core Microsoft Office apps.
• Experience with data management, reporting, analytics and dashboards.
• Strong process documentation and workflow management skills.
• Ability to work independently with minimal supervision.
• Strong analytical, organizational and problem-solving skills.
• High attention to detail and data accuracy.
• Continuous improvement mindset with ability to identify efficiency opportunities.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Maintain workforce planning databases, systems, SharePoint sites, and program tracking tools, ensuring data accuracy, integrity, and accessibility.
• Input, analyze, and monitor hiring, retention, promotion, training, succession planning, workforce capacity, and talent pipeline data to identify trends, risks, and opportunities.
• Develop and maintain reports, dashboards, metrics, and integrated data solutions to support workforce planning and talent management decisions.
• Administer learning management system activities, including course setup, enrollments, attendance tracking, automated notifications, completion management, and reporting within Jacobs University.
• Design, implement, and maintain automated workflows and process improvements to increase efficiency, consistency, scalability, and user experience across workforce planning and talent development programs.
• Develop, maintain, and update workflows, SOPs, training materials, user guides, FAQs, and program documentation.
• Manage recurring schedules, reporting calendars, surveys, communications, distribution lists, and stakeholder outreach activities.
• Coordinate recurring meetings, workshops, mentoring activities, onboarding activities, and workforce planning reviews.
• Analyze training and workforce data to identify skills gaps, talent risks, succession readiness, and development opportunities.
• Provide recommendations, insights, and administrative support for workforce planning, onboarding, leadership development, succession planning, and talent management initiatives.

Skills

SharePoint

MS Office

Power Automate

Power BI

Data reporting

Workflow management

Documentation

Independent work

Analytical skills

Tools

SharePoint

Power BI

Copilot

Job description

Jacobs Engineering Group in Kraków is seeking a Resource Planning Specialist (SharePoint Administrator) to manage workforce data, systems, and reporting across RPG programs. You will design workflows, maintain SOPs, dashboards, and LMS activities, enabling scalable, accurate planning and talent development in a global infrastructure environment.

Join a team that values data accuracy, continuous improvement, and cross-functional collaboration, with hybrid work options in a multinational company.