Resource Planning Specialist (SharePoint Administrator)

Jacob; Kraków; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits via MyBenefit

Support for employees and theirfamilie

Hybrid work model

Short Fridays

Job summary

Jacobs Engineering Group in Kraków is seeking a Resource Planning Specialist (SharePoint Administrator) to manage workforce data, systems, and reporting across RPG programs. You will design workflows, maintain SOPs, dashboards, and LMS activities, enabling scalable, accurate planning and talent development in a global infrastructure environment.

Join a team that values data accuracy, continuous improvement, and cross-functional collaboration, with hybrid work options in a multinational company.

Qualifications

• Advanced proficiency in SharePoint and core Microsoft Office apps.
• Experience with data management, reporting, analytics and dashboards.
• Strong process documentation and workflow management skills.
• Ability to work independently with minimal supervision.
• Strong analytical, organizational and problem-solving skills.
• High attention to detail and data accuracy.
• Continuous improvement mindset with ability to identify efficiency opportunities.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Maintain workforce planning databases, systems, SharePoint sites, and program tracking tools, ensuring data accuracy, integrity, and accessibility.
• Input, analyze, and monitor hiring, retention, promotion, training, succession planning, workforce capacity, and talent pipeline data to identify trends, risks, and opportunities.
• Develop and maintain reports, dashboards, metrics, and integrated data solutions to support workforce planning and talent management decisions.
• Administer learning management system activities, including course setup, enrollments, attendance tracking, automated notifications, completion management, and reporting within Jacobs University.
• Design, implement, and maintain automated workflows and process improvements to increase efficiency, consistency, scalability, and user experience across workforce planning and talent development programs.
• Develop, maintain, and update workflows, SOPs, training materials, user guides, FAQs, and program documentation.
• Manage recurring schedules, reporting calendars, surveys, communications, distribution lists, and stakeholder outreach activities.
• Coordinate recurring meetings, workshops, mentoring activities, onboarding activities, and workforce planning reviews.
• Analyze training and workforce data to identify skills gaps, talent risks, succession readiness, and development opportunities.
• Provide recommendations, insights, and administrative support for workforce planning, onboarding, leadership development, succession planning, and talent management initiatives.

Skills

SharePoint

MS Office

Power Automate

Power BI

Data reporting

Workflow management

Documentation

Independent work

Analytical skills

Tools

SharePoint

Power BI

Copilot

Job description

Resource Planning Specialist (SharePoint Administrator)

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting‑edge technologies. Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

The Resource Planning Specialist serves as the primary administrator, coordinator, and process owner for RPG’s programs and systems. This role operates with a high degree of autonomy and is responsible for data management, process standardization, workflow automation, reporting, and program administration. The position supports operational excellence through the development of efficient, scalable solutions across workforce planning, training, succession planning, leadership development, and talent management programs.

Key Responsibilities:

• Maintain workforce planning databases, systems, SharePoint sites, and program tracking tools, ensuring data accuracy, integrity, and accessibility.
• Input, analyze, and monitor hiring, retention, promotion, training, succession planning, workforce capacity, and talent pipeline data to identify trends, risks, and opportunities.
• Develop and maintain reports, dashboards, metrics, and integrated data solutions to support workforce planning and talent management decisions.
• Administer learning management system activities, including course setup, enrollments, attendance tracking, automated notifications, completion management, and reporting within Jacobs University.
• Design, implement, and maintain automated workflows and process improvements to increase efficiency, consistency, scalability, and user experience across workforce planning and talent development programs.
• Develop, maintain, and update workflows, standard operating procedures (SOPs), training materials, user guides, FAQs, and program documentation.
• Manage recurring schedules, reporting calendars, surveys, communications, distribution lists, and stakeholder outreach activities.
• Coordinate recurring meetings, workshops, mentoring activities, onboarding activities, and workforce planning reviews.
• Analyze training and workforce data to identify skills gaps, talent risks, succession readiness, and development opportunities.
• Provide recommendations, insights, and administrative support for workforce planning, onboarding, leadership development, succession planning, and talent management initiatives.

We offer:

• The opportunity to work in an experienced team within a global company operating across all areas of infrastructure investment.
• A comprehensive benefits package: private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more.
• Flexible start times (between 7:30 AM and 10:00 AM) and “short Fridays” (Monday–Thursday: 8.5 hours, Friday: 6 hours).
• Option to work from the office or in a hybrid model.
• Learn more about our benefits and work culture here !

Here’s what you’ll need

• Advanced proficiency in SharePointand core Microsoft Office applications (Excel, Teams, Outlook, PowerPoint, Forms, and Copilot); Power Automate and Power BI experience is highly desirable.
• Experience with data management, reporting, analytics, and dashboard development.
• Strong process documentation and workflow management skills.
• Demonstrated ability to work independently with minimal supervision.
• Strong analytical, organizational, and problem‑solving skills.
• High attention to detail and commitment to data accuracy.
• Continuous improvement mindset with the ability to identify efficiency opportunities.
• Ability to manage multiple priorities and recurring deadlines effectively.

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here .

Join us and build your career in an international environment, alongside people who are passionate about shaping the future.

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