Senior Workplace & Admin Specialist – Hybrid

UPM; Wrocław; Hybrid; PLN 70,000 - 100,000; Full time

Job summary

UPM in Wroclaw, Poland, seeks a Senior Administration Specialist to join the Workplace & Office team in a hybrid role. You will oversee internal communications, facilities coordination, onboarding, and events, ensuring a seamless employee experience across a growing, international environment.

Fluent English and Polish, 3+ years in administration, and strong Excel skills are required; SAP knowledge is a plus. You will report to the Workplace & Office Manager in a collaborative setup.

Qualifications

• Minimum 3 years of experience in administration, office management, or workplace services.
• Fluent in English and Polish.
• Excellent organizational skills and attention to detail.

Responsibilities

• Own and maintain internal communication channels, including SharePoint content management.
• Coordinate with building management, landlord, service technicians, and vendors for office-related services.
• Manage desk and parking booking systems, occupancy reports, and access cards.
• Process purchasing and invoice handling in line with company procedures.
• Ensure smooth reception services and a high standard of workplace experience.
• Coordinate onboarding for new employees to ensure a positive experience.
• Plan and coordinate internal and external events, meetings, and business visits.
• Handle office processes such as mail, documentation, and supplies.

Skills

Fluent English

Polish language

Microsoft Excel

Tools

SAP

Job description

UPM in Wroclaw, Poland, seeks a Senior Administration Specialist to join the Workplace & Office team in a hybrid role. You will oversee internal communications, facilities coordination, onboarding, and events, ensuring a seamless employee experience across a growing, international environment.

Fluent English and Polish, 3+ years in administration, and strong Excel skills are required; SAP knowledge is a plus. You will report to the Workplace & Office Manager in a collaborative setup.