Hybrid Administration Specialist - Office & Onboarding

Upm China; Wrocław; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Development opportunities

Job summary

UPM is seeking a Senior Administration Specialist for UPM Business HUB Wroclaw, Poland. You will own internal communication channels, coordinate facilities, manage desk/parking bookings, onboarding and events to ensure a positive employee experience.

With 3+ years in administration, fluency in English and Polish, strong Excel skills, and a proactive service mindset, you will support local management and improve office services in a hybrid work environment.

Qualifications

• 3+ years in administration/office management
• Fluent in English and Polish
• Strong organizational skills
• Excel skills; SAP knowledge a plus
• Excellent interpersonal communication

Responsibilities

• Own and maintain internal communication channels (SharePoint)
• Coordinate with building management, landlords, technicians and vendors
• Manage desk and parking bookings; prepare occupancy/workspace reports; manage access cards
• Process purchasing and invoices per company procedures
• Ensure smooth reception operations and high workplace experience
• Coordinate onboarding of new employees for a positive experience
• Plan and coordinate internal/external events, meetings and business visits
• Manage mail, documents and office supplies; distribute lists and org charts
• Provide admin support to local management; drive continuous improvement of office processes
• Lead office tours and day-to-day office management activities

Skills

English

Polish

Office administration

Organizational skills

People engagement

Creativity

Patience

Tools

SAP

SharePoint

Job description

UPM is seeking a Senior Administration Specialist for UPM Business HUB Wroclaw, Poland. You will own internal communication channels, coordinate facilities, manage desk/parking bookings, onboarding and events to ensure a positive employee experience.

With 3+ years in administration, fluency in English and Polish, strong Excel skills, and a proactive service mindset, you will support local management and improve office services in a hybrid work environment.