Senior Administration Specialist

UPM - The Biofore Company; Wrocław; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Meaningful job

Caring community

Development opportunities

Responsible employer

Job summary

UPM invites you to join its global team in Wroclaw as Senior Administration Specialist, delivering office services and workplace excellence within a hybrid work model. You will partner with local management to maintain communications, coordinate facilities, and support onboarding for new colleagues.

We seek a proactive, English- and Polish-speaking professional with at least 3 years in administration, strong Excel skills, and the ability to build relationships across stakeholders.

Qualifications

• Minimum 3 years' experience in administration, office management, or workplace services.
• Fluent in English and Polish.
• Very well organized.
• Good knowledge of Microsoft Excel; familiarity with SAP is considered a plus.
• Open and willing to interact with people daily.
• Creative, patient and energetic.

Responsibilities

• Own and maintain internal communication channels, including SharePoint content management and updates.
• Coordinate with the building management team, landlord, service technicians, and vendors to ensure efficient maintenance, operation, and delivery of office-related services.
• Manage desk and parking booking systems, prepare occupancy and workspace utilization reports, and manage employee access cards.
• Manage purchasing and invoice processing in accordance with company procedures.
• Ensure the smooth and efficient operation of reception services and maintain a high standard of workplace experience.
• Coordinate and manage the onboarding process for new employees, ensuring a smooth and positive employee experience.
• Plan, organize, and coordinate internal and external events, meetings, and business visits.
• Manage administrative processes, including distribution lists, organizational chart updates, incoming and outgoing mail, parcels, documentation, and office supplies.
• Provide administrative support to local management and contribute to continuous improvement of office processes and employee services, including conducting office tours and supporting day-to-day office management activities.

Skills

Fluent English

Fluent Polish

Very well organized

Microsoft Excel

SAP

Tools

Microsoft Excel

SAP

Job description

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

We are now looking for a Senior Administration Specialist** to joinour team in UPM Business HUB Wroclaw, Poland.**

Greetings from your future manager:

"We are looking for a proactive and service-minded professional who enjoys taking ownership, building relationships, and driving continuous improvements. In return, you will join a collaborative and supportive team where your ideas are valued, yourexpertiseis appreciated.
If you enjoy working with a wide range of stakeholders, taking initiative, solving challenges, and making a real difference in the employee experience, we would be delighted to hear from you and welcome you to our team." - Anna Witka, Workplace & Office Manager

Whatyouwilldo:

• Own andmaintaininternal communication channels, including SharePoint content management and updates
• Coordinate with the building management team, landlord, service technicians, and vendors to ensure efficient maintenance, operation, and delivery of office-related services
• Manage desk and parking booking systems, prepare occupancy and workspaceutilizationreports, and manage employee access cards
• Managepurchasingand invoice processingin accordance withcompany procedures
• Ensure the smooth and efficient operation of reception services andmaintaina high standard of workplace experience
• Coordinate and manage the onboarding process for new employees, ensuring a smooth and positive employee experience
• Plan, organize, and coordinate internaland externalevents, meetings, and business visits
• Manage administrative processes, including distribution lists, organizational chart updates, incoming and outgoing mail, parcels, documentation, and office supplies
• Provide administrative support to local management and contribute to continuous improvement of office processes and employee services, including conducting office tours and supporting day-to-day office management activities

Whoyou are:

• You have minimum 3years'experienceinadministration, office management, or workplaceservices
• You are fluent in English and Polish
• You are very well organized
• You have good knowledge of Microsoft Excel; familiarity with SAP is considered a plus
• You are open and willing to interact with peopledaily
• You are creative,patientand energetic

This is what we offer to you

• A meaningful job - We have an inspiring purpose 'We create a future beyond fossils.Our work is impactful and transformative.'
• A caring community - Our community is built on great team spirit and shared commitment.We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities - We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer - Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in allareasfrom climate change to biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working

Additionalinformation

This position offers a hybrid working model, combining remote work from home with regular on-site collaboration inWrocław.

The position holder will report toWorkplace & Office Manager.

Country-specific information

If you have any concerns about the recruitment and selection process, you can report those online through the UPM Report Misconduct channel using the link: https://www.upm.com/investors/governance/compliance/reportmisconduct/.

UPM business information

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewablefibres, advanced materials, decarbonization solutions, and communication papers. In Poland, UPM is running two factories nearWrocław, HumanResources Services in Kraków and UPM Business Hub at the heart of the city ofWrocław.At the moment, theWrocławHub brings together over 700 professionals in customer,supplierand financial services.

What makes us unique?

The Finnish leadership culture encourages people in personal growth and self-development, and our values - trust and be trusted, achieve together, renew with courage - are visible in our everyday work. We are inspired by the limitless opportunities of thebioeconomyand we lead the way towards a future beyond fossils. Got interested? Join us on this exciting path!

Ifyou wish to get more insight about who we are, check out this page!

UPM - we renew the everyday

Read more:upm.com