Senior Payroll Specialist

Takeda; Łódź; On-site; PLN 118,000 - 162,000; Full time

Job summary

Takeda in Łódź, Poland is seeking a Senior Payroll Specialist to manage a complex payroll portfolio with independence and accuracy. You will validate earnings, deductions, taxes, and statutory contributions while ensuring compliance and data integrity.

You will coordinate end-to-end payroll activities with external providers, resolve issues, and support audits. Fluent English is required; German is a plus; you will guide peers and share knowledge within the team.

Qualifications

• Bachelor’s degree or equivalent professional experience in HR, Business, Finance, Accounting, or related field; payroll certification is advantageous.
• 3-5 years of payroll experience, ideally in regional, multi-entity, or international operations.
• No direct reports; role provides day-to-day guidance and peer coaching rather than formal people management.
• Strong knowledge of payroll operations, controls, reconciliations, documentation, tax and statutory support, and confidentiality.
• Experience with payroll systems and digital tools such as Workday, ADP, SAP Payroll, ServiceNow, or equivalent is desirable.

Responsibilities

• Coordinate end-to-end payroll activities through approved systems and external providers for an assigned portfolio.
• Validate complex earnings, deductions, taxes, statutory contributions, benefits, equity-related transactions, time data, and employee changes.
• Perform reconciliations, controls, corrections, off-cycle transactions, and year-end support with evidence and documentation.
• Investigate complex issues, identify root causes, implement corrective actions and escalate material risks when appropriate.
• Serve as an operational contact for payroll providers and partner with Payroll COE, HR, Finance, and other stakeholders to resolve issues.
• Use approved digital, AI, and automation tools with human review and validation; support system changes and transitions related to payroll.

Skills

Payroll operations

Data analysis

Communication

Confidentiality

Problem solving

Education

Bachelor's degree or equivalent

Payroll certification (advantageous)

Tools

Workday

ADP

SAP Payroll

ServiceNow

Job description

Job Description

Purpose:

The Senior Payroll Specialist is a senior professional role responsible for supporting payroll operations across an assigned payroll portfolio with greater independence and complexity. This role manages complex transactions, performs deeper validations and reconciliations, resolves operational issues,supports projects and change activities, and provides day-to-day technical guidance to colleagues.The role contributes to accurate, timely, compliant, and employee-focused payroll delivery while helping improve process quality and resilience. It covers an assigned regional, multi-entity, or multi-market payroll portfolio, with no budget ownership and no direct reports.

How you will contribute :

• Coordinate end-to-end payroll activities through approved systems and external providers for an assigned portfolio.
• Validate complex earnings, deductions, taxes, statutory contributions, benefits, equity-related transactions, time data, and employee changes.
• Perform reconciliations, controls, corrections, off-cycle transactions, and year-end support with increased independence, and prepare and maintain audit-ready evidence, documentation, and process records.
• Investigate complex issues, identify root causes, implement corrective actions within authority, and escal… material risks where appropriate.
• Serve as an operational contact for payroll providers, and partner with Payroll COE, HR, Finance, Total Rewards, Mobility, Technology, Risk, Audit, and other stakeholders to resolve issues, support service quality, and ensure follow-through.
• Use approved digital, AI, and automation tools responsibly with human review and validation, and support system changes, testing, transitions, implementations, and process updates related to payroll and connected processes.
• Identify opportunities to simplify, standardize, and automate recurring work and reduce manual effort or recurring errors, and provide day-to-day guidance, peer coaching, and knowledge sharing to colleagues.

Skills & Qualifications :

• Bachelor’s degree or equivalent professional experience in HR, Business, Finance,
• Accounting, or a related field; payroll certification is advantageous.
• 3-5 years of payroll experience, ideally in regional, multi-entity, or international operations.
• No direct reports; the role provides day-to-day guidance, peer coaching, and knowledge sharing rather than formal people management.
• Strong knowledge of payroll operations, controls, reconciliations, documentation, tax and statutory support, and confidentiality, with experience of outsourced payroll providers and confidence working with payroll data, reports, and structured datasets.
• Experience with payroll systems and digital tools such as Workday, ADP, SAP Payroll, ServiceNow, or equivalent is desirable.
• Fluent English; additional relevant languages are desirable. German is a plus.
• Strong analytical, problem-solving, service, prioritization, and communication skills, with sound judgment in more complex payroll situations. Demonstrates accountability, collaboration, inclusion, curiosity, and openness to change.

Locations

Lodz, Poland

Base Salary Range:

zł117,600.00 - zł161,700.00

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time