Senior HR Specialist with Spanish

ALK; Kraków; Hybrid; PLN 180,000 - 300,000; Full time

Benefits offered by this job

Multisport card

Private medical care

Life insurance

Sodexo card

Company bikes

Holiday donations

Christmas vouchers

Mobile phones for all employees

Flexible working hours

Birthday day off

Job summary

ALK in Kraków, Poland, is seeking a Senior HR Specialist to manage HR systems, data quality, and reporting for the Spanish HR team. You will work hybrid from Kraków and collaborate remotely with Madrid, reporting to the HR Director Southern Europe & Poland.

The role focuses on Workday governance, data-driven dashboards, budget follow-up, and maintaining HR documentation while supporting international projects and stakeholder requests.

Qualifications

• Degree in HR or equivalent.
• 5+ years in HR Operations/Generalist in international company.
• Hands-on experience with HR systems; Workday is a must.
• Experience in budget follow-up and invoice management.
• Strong analytics; experience building reports and dashboards.

Responsibilities

• Be the go-to person for Spanish employees on the HR system (Workday).
• Ensure HR systems and data are accurate and up to date.
• Turn HR data into insights via dashboards and reports for HR leadership.
• Follow up the Spanish HR budget; track spend and report deviations.
• Keep HR documents, manuals and the employee handbook updated.
• Maintain benefits administration data for Spain from onboarding to offboarding.
• Support HR projects and external consultants; manage HR inbox tasks.
• Back-up colleagues and provide remote coordination with Madrid team.

Skills

Spanish (C1)

English (C1)

HR data management

Budget management

Data analysis

Education

Degree in Human Resources

Tools

Workday

Excel

Job description

Drive HR Systems, data and budget for our Spanish HR team - from Kraków.

World leader in allergy

ALK's aspiration is to become the world leader in allergy by helping as many people as possible to a better life by providing options of prevention, diagnosis, and treatment of allergy.

In HR Department we contribute to this aspiration by supporting the organization both local and globally.

Your role as Senior HR Specialist:

You will work from our office in Krakow, Poland (hybrid working model) and collaborate remotely with the Spanish HR Team located in Madrid, Spain, reporting to the HR Director Southern Europe & Poland, also based in Madrid. You will join two HR colleagues in Madrid and complement the team with a specialist focus on HR systems, HR data and reporting, HR documentation and budget follow-up. This is a senior role with a high degree of autonomy in these areas: you will keep our HR systems and data accurate, enable data-driven decisions through dashboards, flag budget and process risks to the HR Director, and take part in local and international projects.

Field of responsibility:

• Be the go-to person for our Spanish employees and managers when it comes to our HR system, Workday, partnering with our Workday team in Krakow whenever new set-ups or functionalities are implemented.
• Ensure that HR systems (Workday, absences, time management, compensation, intranet, chatbot) are accurate and up to date, and act as owner of HR data quality.
• Turn HR data into insight: build and maintain strategic dashboards and reports for the HR leadership.
• Follow up the budget of the Spanish HR function: track spend against budget, assist on payment requests and invoices, solve incidents with the European Accountant Center (EAC) in Krakow, and report deviations and risks proactively to the HR Director.
• Keep HR documents, manuals and the employee handbook up to date.
• Keep benefits administration data up to date for employees in Spain, from onboarding to offboarding, in coordination with the HR team in Madrid.
• Support HR projects for continuous improvement and employee experience, managing the contact with external consultants.
• Monitor the HR inbox to classify and prioritize emails, routing requests to the right person in the team.
• Support ad-hoc tasks in the HR department and act as back-up of colleagues when needed.

Your qualifications:

• Degree in Human Resources or similar
• Minimum 5 years of experience as HR Operations Specialist or HR Generalist in an international company.
• Hands-on experience with HR systems; practical experience with Workday is a must.
• Experience in budget follow-up and invoice management.
• Strong analytical skills and experience building reports and dashboards; very good command of Excel (pivot tables, VLOOKUP).
• Solid knowledge of the end-to-end employee life cycle.
• Spanish (C1 or above) is mandatory, together with English (C1).
• Interest in working in modern, digital environments.

Nice to have:

• Knowledge of Spanish labor law.
• Polish language.

Skills:

• Very good written and verbal communication skills; an effective and empathic communication style.
• High level of autonomy and ownership, with a proactive approach to identifying risks and proposing solutions.
• A structured and detail-oriented working style.
• Positive, customer-focused mindset with a high impact on our culture.
• Discretion when handling confidential employee data.
• Team player, comfortable working remotely and in close coordination with the HR colleagues in Madrid.
• Global and digital mindset.

What we offer:

• Multisport card
• private medical care
• life insurance
• Sodexo card
• company bikes
• holiday donations
• Christmas vouchers
• mobile phones for all employees
• flexible working hours
• an additional day off on your birthday

We look forward to hearing from you!