Scheduling Specialist

METROPLEX 360 RCS LLC; Poland; On-site; PLN 143,833 - 197,770; Full time

Benefits offered by this job

Flexible work from home options

Job summary

METROPLEX 360 RCS LLC is hiring a Scheduling Specialist to support the Account Manager with essential operational and administrative tasks. This entry-level role demands accuracy and strong critical thinking skills, suitable for someone eager to progress. Responsibilities include data entry, managing job details, and collaborating with technicians. The position offers flexible work from home options, with a salary range of $40,000 to $55,000 per year.

Qualifications

• Entry-level position requiring strong critical thinking skills.
• Ability to manage repetitive tasks with accuracy.
• Must be able to communicate clearly with field technicians.

Responsibilities

• Support the Account Manager with scheduling and administrative tasks.
• Maintain accurate job details and schedules in internal systems.
• Identify gaps or inefficiencies in existing SOPs.

Skills

Critical thinking

Attention to detail

Data entry

Communication skills

Job description

The Scheduling Specialist provides essential operational and administrative support to the Account Manager / Team Lead. This is an entry-level role in a fast-paced, high-volume environment that requires accuracy, focus, and strong critical thinking skills. While the role includes data entry and repetitive tasks, success depends on the ability to think ahead, spot issues, and make sound decisions — this is not a “check-the-box” or “seat-filling” role.

Key Responsibilities

Scheduling & Administrative Support

• Support the Account Manager with day-to-day administrative and scheduling tasks ranging from basic data entry to more advanced coordination activities
• Accurately enter, update, and maintain job details, schedules, and related information across internal systems
• Ensure all required job information is complete, accurate, and communicated clearly to field technicians
• Work effectively in a high-volume, deadline-driven environment where accuracy and timeliness are critical
• Manage repetitive tasks without sacrificing attention to detail or quality
• Follow established SOPs, checklists, and controls to minimize errors and rework

SOP Awareness & Continuous Improvement

• Identify gaps, inconsistencies, or inefficiencies in existing SOPs based on day-to-day execution and real-world use
• Flag recommended SOP updates or clarifications to the Senior Scheduling Specialist or Account Manager
• Where appropriate, assist with drafting or actioning approved SOP updates to ensure documentation remains accurate, practical, and current
• Follow updated SOPs once implemented and support adoption through consistent application

Critical Thinking & Problem Awareness

• Apply critical thinking to identify missing information, conflicts, or potential issues before they impact delivery
• Ask questions, flag risks, and escalate concerns rather than passing problems downstream
• Balance efficiency with quality, understanding how small errors can create larger operational issues
• Communicate clearly and professionally with field technicians regarding job details, expectations, and updates
• Support efficient routing and scheduling decisions to help minimize travel time and costs
• Build dependable working relationships with technicians through consistency and reliability
• Develop a strong understanding of client scopes, service offerings, and operational workflows
• Actively learn from feedback, coaching, and SOP documentation
• Identify process improvement opportunities and share ideas with the Senior Scheduling Specialist or Account Manager

What This Role Is — and Is Not

• This is a role that includes data entry, repetition, and high attention to detail
• This is not a passive or purely transactional job — judgment, problem-spotting, and ownership matter
• This role is well suited to someone who wants to build a foundation for progression into Senior Scheduling Specialist and beyond

Success Measures

• Accuracy and completeness of scheduling and job data
• Ability to meet deadlines consistently in a fast-paced environment
• Reduction in errors, rework, and preventable escalations
• Reliability and follow-through on assigned tasks
• Demonstrated growth in judgment, confidence, and operational understanding

Flexible work from home options available.

Compensation: $40,000.00 - $55,000.00 per year