Salesforce & GenAI Builder

Mindspace; Warszawa; On-site; PLN 90,000 - 150,000; Full time

Job summary

Mindspace in Warsaw is seeking a hands-on Salesforce professional to own and continually improve our Salesforce ecosystem across Sales, Marketing and Operations. You will lead process improvements, automation initiatives, and AI implementations while collaborating with teams across Europe.

The ideal candidate is proactive, analytical, and able to translate business needs into scalable technical solutions. Fluency in Polish and English is required.

Qualifications

• 3+ years of experience as a Salesforce Administrator or Analyst.
• Hands-on Salesforce experience, preferably Sales Cloud.
• Strong knowledge of configuration, administration, and automation with Flows.
• Experience with integrations and APIs is a plus.
• Familiarity with BI/reporting tools and AI-enabled workflows is beneficial.
• Solid data background: analysis, design, and data modeling.

Responsibilities

• Lead business process transformation using data and AI.
• Hands-on work with Salesforce to optimize sales, marketing, and operations workflows.
• Design and implement automations, predictive models, and AI-driven recommendations.
• Build automations with Salesforce Flows and validation rules.
• Analyze processes and propose improvements proactively.
• Connect multiple data sources and systems via integrations and APIs.
• Ensure data quality and reliability across platforms.
• Identify bottlenecks and own end-to-end solutions.
• Collaborate with Sales, Marketing, Product, and Operations teams.
• Support user adoption and guide teams in system usage.
• Continuously explore new AI tools and Salesforce capabilities.

Skills

Salesforce Admin

Business analysis

Data modeling

AI tools

BI tools

Problem solving

Tools

Sales Cloud

APIs

Flow

Apex (basic)

Job description

We're looking for a hands‑on Salesforce professional to own and continuously improve our Salesforce ecosystem across Sales, Marketing and Operations.

You'll lead business process improvements, automation initiatives and AI implementation while working with teams across Europe.

About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design‑led office spaces and on‑demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast‑evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you'll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You'll work with some of the best people in the industry, who love what they do. You'll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you'll be presented with long term career opportunities, globally.

Who is the ideal Mindspacer?

You're a team player. You take pride in what you do and have a mindset of “I'm all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you're in.

About the position

We're looking for an exceptional professional who connects data, Salesforce, and AI technologies - and drives real transformation across the organization.

This role is designed for someone who doesn't wait for instructions, but instead identifies problems, dives deep, and builds solutions from scratch.

The position is based in Warsaw, Poland.

What you'll do:

• Lead business process transformation using data and AI
• Work hands‑on with Salesforce (Sales Cloud) to improve sales, marketing, and operational workflows
• Design and implement smart solutions - automations, predictive models, and AI‑driven recommendations
• Build and optimize automations using Salesforce Flows and validation rules
• Analyze business processes and proactively suggest improvements
• Connect multiple data sources and systems through integrations and APIs
• Ensure data quality, reliability, and consistency across platforms
• Identify bottlenecks and business challenges, and own solutions end‑to‑end
• Collaborate closely with Sales, Marketing, Product, and Operations teams
• Support user adoption and guide teams in leveraging systems effectively
• Continuously explore and implement new AI tools and Salesforce capabilities

Who you are:

• A true autodidact - able to learn independently, experiment, and build solutions from zero
• Proactive and solution‑oriented - you don't wait for tasks, you seek problems to solve
• Strong analytical thinker with excellent problem‑solving skills
• Able to translate business needs into scalable technical solutions
• Highly organized, detail‑oriented, and comfortable in a fast‑paced environment
• Strong communication and collaboration skills
• Fast learner with a continuous improvement mindset
• Fluent in Polish and English (both verbal and written)

Requirements:

• 3+ years of experience as a Salesforce Administrator and/or Business Analyst
• Hands‑on experience with Salesforce (preferably Sales Cloud)
• Strong knowledge of Salesforce configuration and administration
• Proven experience with Salesforce Flows and process automation
• Experience working with integrations and APIs - advantage
• Familiarity with BI tools or reporting platforms - advantage
• Basic development knowledge (e.g. Apex) - advantage
• Strong data background - analysis, process design, and data modeling
• Familiar with AI tools, vibe coding, and building solutions with various AI platforms