Sales Coordinator

HRS Hospitality & Retail Systems; Warszawa; Hybrid; PLN 65,000 - 95,000; Full time

Benefits offered by this job

Work from home

Hybrid work options

Remuneration package

Job summary

HRS Hospitality & Retail Systems in Warsaw seeks a Sales Coordinator to support a global sales team. You will manage administrative tasks, maintain records, schedule activities, and ensure smooth communication between clients, sales representatives, and internal departments.

The ideal candidate has at least two years of administrative experience, is highly organized, detail‑oriented, and proficient in English and Polish.

Qualifications

• Two years of experience in an administrative role.
• Excellent written and spoken English and Polish.
• Strong organizational and communication skills.
• Hospitality industry experience is a plus.

Responsibilities

• Assist managers in document preparation and proposals.
• Communicate with customers on business issues.
• Maintain commercial contracts.
• Track contract deadlines and addenda.
• Assist in creating sales documents and presentations.
• Ensure accurate recordkeeping in internal systems.
• Perform additional admin or research tasks as needed.
• Represent HRS interests and the HRS Brand in customer interactions.

Skills

English fluency

Polish fluency

Attention to detail

Communication skills

Organizational skills

Tools

Microsoft Word

Excel

PowerPoint

Job description

HRS is Oracle’s largest hospitality partner worldwide, providing coverage in 120 countries to more than 15,000 customers. Recognised as an official Oracle Hospitality Partner, HRS offers its customers a wide range of innovative solutions, including Property Management, POS, Spa & Guest Activities, Mobile Applications, and more.

Role Overview:

You will join our growing global sales team to support them in presenting the HRS-wide portfolio of products to hospitality-related companies. The ideal candidate will be highly organised, work well under pressure and have excellent attention to detail. The Sales Coordinator supports the sales team by managing administrative tasks, maintaining accurate records, and ensuring smooth communication between clients, sales representatives, and internal departments. This role helps streamline the sales process through efficient scheduling, data management, and coordination of key activities, ultimately contributing to improved customer satisfaction and overall sales performance.

Key responsibilities:

• Assist managers in document preparation and calculating business proposals.
• Communicating with customers on a variety of business issues.
• Maintaining commercial contracts.
• Contract deadline and additional agreement control.
• Assist in the creation of sales documentation and presentations.
• Ensuring good recordkeeping in our internal systems.
• Carry out other administrative or research-related tasks as needed.
• Represent HRS interests and the HRS Brand when customer-facing.

What We’re Looking For:

• At least two years of experience in a similar administrative role.
• Self-starter with the ability to work in a fast-paced environment.
• Possess a professional work ethic with strong attention to detail.
• Outgoing, social, and ready to communicate with employees, customers and partners across different countries and organisational levels.
• Highly motivated, organised, and business results-oriented.
• Proactive with a positive ‘can-do’ attitude.
• Highly proficient in spoken and written English. Fluency in additional language(s) would be advantageous.
• Good with numbers and proficient in Microsoft Word, Excel and PowerPoint.
• Some experience working in the hotel industry would be advantageous.

Languages:

• Fluent English both written and spoken.
• Fluent Polish both written and spoken.
• Other European languages will be a plus.

Why Join HRS?:

• A Job in an international company.
• A diverse, demanding and varied range of tasks.
• Teammates who are at your side with any questions you may have.
• Individual design and development options.
• Motivating remuneration package.
• Work from home and hybrid options.
• Team building and company events.
• Family friendly benefits.
• Fitness/healthy lifestyle support program.