Front Desk Coordinator

edrone; Katowice; On-site; PLN 40,000 - 60,000; Full time

Benefits offered by this job

Private medical care

Access to Worksmile platform

Co-financing of Medicover Sport

Internal and external trainings

Workation

Job summary

A leading consultancy firm in Katowice is seeking a communicative Front Desk Coordinator with at least 2 years of office experience. The ideal candidate will have advanced Excel skills, proficiency in MS Office, and B2 level English. Responsibilities include managing correspondence, ensuring document flow, and welcoming guests. This position offers stable employment and opportunities for personal and professional growth, along with several employee benefits.

Qualifications

• Minimum of 2 years of experience in office administration.
• Strong ability to learn quickly.
• High level of personal culture.
• Excellent organizational skills and ability to learn quickly.
• Strong verbal and written communication skills.

Responsibilities

• Manage incoming and outgoing correspondence.
• Ensure smooth and accurate document flow.
• Maintain records and retrieve information as needed.
• Report and oversee resolution of faults and technical issues.
• Promote workplace safety by issuing ID badges.
• Welcome and assist guests.
• Manage conference room bookings.
• Prepare reports and summaries in Excel.
• Prepare reports and summaries in Excel based on provided data.

Skills

Proficiency in MS Office

Advanced Excel skills

English language proficiency at B2 level

Excellent organizational skills

Strong verbal and written communication skills

Tools

MS Office

Excel

Job description

We are currently looking for a Front Desk Coordinator with a minimum of 2 years of experience in office administration. If you are a communicative, well-organized individual who thrives in a dynamic environment, this opportunity might be perfect for you!

At Sopra Steria Polska, we value professionalism, a friendly atmosphere, and continuous development—for both our team and each employee. We offer stable employment, growth opportunities, and the chance to work in an international setting.

Key Responsibilities

• Manage incoming and outgoing correspondence
• Ensure smooth and accurate document flow
• Maintain records and archiving systems, retrieve information as needed
• Report and oversee resolution of faults and technical issues
• Collaborate closely with internal support units
• Promote workplace safety by issuing, checking, and collecting ID badges
• Handle incoming and outgoing phone calls
• Welcome and assist guests
• Coordinate with couriers and suppliers
• Manage conference room bookings
• Monitor and order office supplies
• Prepare reports and summaries in Excel based on provided data
• Coordinate health and safety documentation and training reminders

Requirements

• Proficiency in MS Office
• Advanced Excel skills
• English language proficiency at B2 level
• Excellent organizational skillsAbility to learn quickly
• Strong verbal and written communication skills
• High level of personal culture

Nice to Have

• Knowledge of French
• Familiarity with CSR (Corporate Social Responsibility)

What we offer:

• Private medical care
• Access to Worksmile platform (platform with various benefits)
• Co-financing of Medicover Sport
• Workation
• Internal and external trainings, certifications, and participation in conferences

If you find this offer interesting and you would like to learn more about the project, send us your up-dated CV in English containing the clause:

„I agree to the processing by Sopra Steria Polska Sp. z o.o. my personal data contained in my CV for the recruitment process and further recruitment processes.”