Rzeszow On-Site Office Operations Lead

Niezastapiona; Rzeszów; On-site; PLN 87,000 - 118,000; Full time

Job summary

Bradford Jacobs and an AI drone solutions company seek an Office Operations Manager for the new Rzeszów office. You will run day-to-day operations, manage facilities and vendors, coordinate travel and visits to the Toronto HQ, and help establish local administrative infrastructure.

The role requires fluent Polish with business-level English, 3+ years in office management, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• 3+ years' experience in office management, executive support, or operations coordination.
• Degree in Business Administration, Management, or related field preferred.
• Fluent Polish with business-level English.
• Proficient in Microsoft Office and Google Workspace.
• Strong organizational, time management, and multitasking skills with excellent attention to detail.
• Experience managing vendors, service contracts, and office operations.
• Knowledge of employer obligations under the Polish Labour Code.

Responsibilities

• Managed day-to-day office operations, including facilities, suppliers, contracts, office supplies, and equipment.
• Coordinated executive calendars, business travel, meetings, and headquarters visits.
• Acted as the main point of contact for building management, IT providers, and external vendors.
• Oversaw new hire onboarding, including workstation setup, access, documentation, and pre-employment requirements.
• Managed petty cash, expenses, invoices, and local payment coordination with Finance.
• Ensured compliance with the Polish Labour Code by maintaining employee records and personnel documentation.
• Supported HR administration, including recruitment coordination and employee benefits.
• Organized company events, client visits, and managed office communications and reception.
• Streamlined administrative processes to improve office efficiency.

Skills

Polish fluency

Business English

Microsoft Office

Google Workspace

Organizational skills

Vendor management

Time management

Education

Degree in Business Administration or related

Tools

Asana

Monday.com

Job description

Bradford Jacobs and an AI drone solutions company seek an Office Operations Manager for the new Rzeszów office. You will run day-to-day operations, manage facilities and vendors, coordinate travel and visits to the Toronto HQ, and help establish local administrative infrastructure.

The role requires fluent Polish with business-level English, 3+ years in office management, and proficiency in Microsoft Office and Google Workspace.