Placement Specialist - Malaysia

Placement International; Polska; Hybrid; PLN 42,000 - 66,000; Full time

Job summary

Placement International is seeking a Placement Specialist to manage the placement process for our hospitality clients and candidates, liaising between candidates and clients to ensure a smooth, professional experience and successful matches.

You will handle administrative tasks, track placement progress, guide candidates on resumes and interview preparation, coordinate interviews, and support career fairs and events while maintaining high service standards.

Qualifications

• 2-3 years of experience in recruitment, placement coordination, hospitality or a related role.
• Bachelor’s degree in HR, Business Administration, Hospitality Management, or a related field.
• Excellent verbal and written communication skills and the ability to interact effectively with candidates, clients, and team members.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• High attention to detail to ensure accurate placement and follow-up processes.
• Strong interpersonal skills to build and maintain positive relationships with candidates and clients.
• Good problem-solving abilities to address and resolve issues during the placement process.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM software or similar tools.
• Ability to multitask while maintaining high quality and accuracy.
• Flexibility and adaptability to manage changing priorities in a dynamic environment.
• Demonstrated experience in providing high-quality customer service and support.

Responsibilities

• Assist candidates in understanding career goals, strengths, and areas for improvement.
• Provide basic career advice and guidance on resume writing and interview preparation.
• Database maintenance and guidance to complete registration in the portal with required documents.
• Ensure all information is current and accurate.
• Coordinate and schedule interviews between candidates and employers.
• Inform candidates about interview details and prepare them for meetings.
• Track candidate applications and follow up on status.
• Ensure documentation is completed and submitted.
• Conduct market research to identify new placement opportunities and trends.
• Compile information on potential employers and market demands.
• Assist in preparing reports on placement activities, outcomes, and candidate progress.
• Maintain accurate records of candidate interactions and placements.
• Assist in organizing career fairs, workshops, and other placement-related events.
• Coordinate logistical details to keep candidates and employers well-informed about events.
• Serve as a point of contact for candidates and provide regular updates on opportunities and statuses.
• Perform general administrative duties to support the placement team and keep records organized.
• Provide feedback to improve placement processes and services.
• Participate in training and professional development opportunities.

Skills

Communication

Organization

Attention to detail

Interpersonal skills

Problem solving

Multitasking

Adaptability

Customer service

Education

Bachelor's degree in HR/Business Administration/Hospitality Management

Tools

Microsoft Office Suite

CRM software

Job description

Job Summary

As a Placement Specialist at Placement International, you will play a crucial role in managing the placement process for our diverse range of clients and candidates. You will introduce the offers to the candidates helping them find their perfect match for an unforgettable experience. Your responsibilities will include liaising between candidates and clients, ensuring that both parties’ needs are met with precision and professionalism. You will handle administrative tasks, track placement progress, and provide support to both candidates and clients to facilitate smooth and effective placements. Your role will be essential in maintaining high standards of service and ensuring that all placement activities align with our organizational goals and client expectations.

Requirements

Experience: 2-3 years of experience in recruitment, placement coordination,Hospitality or a similar role, preferably in the hospitality or service industry.

Education: Bachelor’s degree in Human Resources, Business Administration, Hospitality Management, or a related field.

Communication Skills: Excellent verbal and written communication skills with the ability to interact effectively with candidates, clients, and team members.

Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Attention to Detail: High attention to detail to ensure accurate placement and follow-up processes.

Interpersonal Skills: Strong interpersonal skills to build and maintain positive relationships with candidates and clients.

Problem-Solving: Good problem-solving abilities to address and resolve any issues that may arise during the placement process.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM software or similar tools.

Multitasking: Ability to handle a variety of tasks simultaneously while maintaining high quality and accuracy.

Adaptability: Flexibility and adaptability to manage changing priorities and dynamic work environments.

Customer Service: Demonstrated experience in providing high-quality customer service and support.

Responsibilities

Assisting candidates in understanding their career goals, strengths, and areas for improvement.

Providing basic career advice and guidance on resume writing and interview preparation

Database Maintenance:

Provide guidance to the candidates to complete the registration in the portal in a timely manner and with the required documents.

Ensuring all information is current and accurate.

Interview Scheduling:

Coordinating and scheduling interviews between candidates and employers.

Ensuring candidates are informed about interview details and prepared for their meetings.

Application Tracking:

Keeping track of candidate applications and following up on their status.

Ensuring that all necessary documentation is completed and submitted.

Market Research:

Conducting research to identify new placement opportunities and industry trends.

Compiling information on potential employers and market demands.

Reporting and Documentation:

Assisting in the preparation of reports on placement activities, outcomes, and candidate progress.

Maintaining accurate records of candidate interactions and placements.

Career Fairs and Workshops:

Assisting in the organization and execution of career fairs, workshops, and other placement-related events.

Ensuring that all logistical details are handled and that candidates and employers are well-informed about event details.

Candidate Communication:

Serving as a point of contact for candidates, addressing their queries and concerns.

Providing regular updates to candidates on new opportunities and application statuses.

Administrative Tasks:

Performing general administrative duties to support the placement team, such as data entry, filing, and scheduling meetings.

Ensuring all records and documentation are organized and accessible.

Providing feedback to improve placement processes and services.

Participating in training and professional development opportunities to enhance skills and knowledge.

Why Join Us?

Joining us as a Placement Specialist offers you a unique opportunity to play a pivotal role in shaping career trajectories within a globally recognized organization. At Placement International, you'll be at the forefront of connecting talented individuals with leading hospitality and service industry opportunities, all while working in a dynamic and supportive environment. You'll have the chance to utilize your organizational and interpersonal skills, collaborate with a dedicated team, and contribute to the success of our candidates. If you are passionate about making a meaningful impact and advancing your career in a fast-paced, international setting, this role is your chance to thrive and grow with us.