Remote Finance & Admin Operations Coordinator

Jobgether SRL; Polska; Remote; PLN 100,000 - 134,000; Full time

Benefits offered by this job

Remote work option

Weekly payments

Free training and upskilling

Job summary

Lever, Inc. on behalf of a partner company seeks a Finance & Administrative Operations Coordinator in Poland.

This hands-on role combines accounts receivable, reconciliation, bookkeeping support, payroll coordination, and administrative operations in a fast-moving small business environment. You will use QuickBooks Desktop, Service Channel, and RouteStar for financial records and reporting, while Excel-based reporting drives decision-making.

Qualifications

• Strong hands-on experience with QuickBooks Desktop is required.
• Practical experience in accounts receivable, including payment follow-up and collections coordination.
• Experience reconciling customer payments, deposits, bank activity, and accounting records.
• Background in financial administration, bookkeeping, accounting support, or a closely related function.
• Strong Microsoft Excel skills and confidence preparing reports, trackers, reconciliations, and financial analyses.

Responsibilities

• Manage weekly accounts receivable aging reviews, identify overdue balances, and proactively follow up on outstanding customer payments.
• Maintain open-item lists and follow-up trackers for unresolved balances, payment exceptions, missing information, and other financial issues.
• Maintain customer records, payments, deposits, statements, and AR reporting in QuickBooks Desktop.
• Coordinate with receivables, collections, bookkeeping, and client contacts to resolve payment exceptions, unapplied credits, aging items, and open balances.
• Monitor deposits from checks, cash, and money orders collected by field staff and reconcile expected customer payments against bank and accounting records.
• Manage physical check processing and follow up on outstanding deposits or payment items.

Skills

Accounts receivable

Payroll coordination

Financial reporting

Attention to detail

Independent work

Tools

QuickBooks Desktop

Service Channel

RouteStar

Microsoft Excel

Google Workspace

Job description

Lever, Inc. on behalf of a partner company seeks a Finance & Administrative Operations Coordinator in Poland.

This hands-on role combines accounts receivable, reconciliation, bookkeeping support, payroll coordination, and administrative operations in a fast-moving small business environment. You will use QuickBooks Desktop, Service Channel, and RouteStar for financial records and reporting, while Excel-based reporting drives decision-making.