Remote AI-Driven Executive Assistant for Healthcare Leaders

Zohorecruit; Polska; Hybrid; PLN 231,000 - 370,000; Full time

Job summary

Rockstar is seeking an experienced Executive Assistant to support US-based healthcare practice owners in a full-time remote capacity. You will manage calendars, emails, and tasks within a Claude AI environment, while ensuring HIPAA compliance and high-quality communication.

You will receive Claude training, weekly coaching, and access to a community of EAs. This role emphasizes ownership, confidentiality, and building structured workflows across scheduling, inbox, and project coordination.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting a business owner or leader.
• Hands-on experience using AI tools for real work.
• Strong project coordination and task management skills, with a track record of moving work from assigned to done.
• Excellent time management and the ability to prioritize competing deadlines without dropping anything.
• Excellent written English. You'll review and send communication in a business owner's voice every day.

Responsibilities

• Calendar & Scheduling: Manage the owner's calendar with color coding and time-blocking.
• Inbox & Communication: Triage the inbox, draft outbound emails, and follow escalation matrices.
• Tasks, Projects, Meetings & Reporting: Maintain a current task tracker and coordinate projects to completion.
• Practice Coordination & Administrative Support: Follow up with patients/clients and handle invoices, vendor coordination, and SOPs.
• Claude Environment: Maintain HIPAA compliance and refine Claude-based drafts with reviews.

Skills

EA experience

AI tools experience

Project coordination

Time management

Written English

Judgment

Independent work

Workspace tools

ChatGPT

Claude AI

Tools

Claude AI

ChatGPT

Job description

Rockstar is seeking an experienced Executive Assistant to support US-based healthcare practice owners in a full-time remote capacity. You will manage calendars, emails, and tasks within a Claude AI environment, while ensuring HIPAA compliance and high-quality communication.

You will receive Claude training, weekly coaching, and access to a community of EAs. This role emphasizes ownership, confidentiality, and building structured workflows across scheduling, inbox, and project coordination.