Regional Sales & Forecasting Coordinator

TEOXANE Laboratories; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Teoxane Laboratories in Warsaw, Poland, is seeking a Regional Sales Coordinator to oversee day-to-day commercial coordination for assigned distributor markets and provide operational support across forecasting, order management and communications with internal teams.

The role focuses on distributor management, demand planning, inventory optimization and cross-functional collaboration to drive sustainable sales growth. Travel of 20–30% is expected.

Qualifications

• Bachelor's degree in Business, Economics, Marketing or related field.
• 5+ years in sales coordination, commercial operations or customer management; pharma/medical devices/aesthetics is a plus.
• Experience with distributors/wholesalers or international markets.
• Advanced Excel (pivot, XLOOKUP/VLOOKUP) and strong PowerPoint skills.
• Strong analytical skills, forecasting, reporting, and inventory analysis.
• Highly organized, detail-oriented, able to manage multiple priorities.
• Excellent communicator, customer-focused, multicultural teamwork.
• Fluent in Polish and English.
• Willing to travel internationally (20–30%).

Responsibilities

• Act as the operational contact for assigned distributors and manage daily orders, forecasts, launches, pricing and availability.
• Coordinate distributor relationships and ensure compliance with agreements and policies.
• Monitor distributor performance and prepare regular business reports.
• Coordinate promotions and provide materials to distributor sales teams.
• Coordinate order processing with the OMD team and resolve status issues.
• Consolidate forecasts and support pricing & commercial updates.
• Coordinate product launches with the Regional Marketing Manager.
• Own end-to-end sales forecast and demand planning.
• Lead forecast validation with distributors and plan with S&OP meetings.
• Build time-phased forecasts by product based on history and launches.
• Calculate replenishment needs and manage purchase orders with Supply Chain.
• Monitor regional stock levels and drive stock reduction actions.
• Maintain safety stock policy and flag slow-moving stock.
• Alert GM to forecast deviations and stock risks.
• Act as the link between distributors, wholesalers and General Management.
• Support preparation of business reviews and management presentations.
• Ensure SOPs and safety regulations are followed.
• Support regional meetings and continuous improvement initiatives.
• Analyze sales performance against budget and forecast; assist in budgeting.
• Maintain monthly planning and stock dashboards; identify operational issues.

Skills

Advanced Excel

PowerPoint

Forecasting

Distributors management

Sales coordination

Analytical skills

Multicultural communication

Education

Bachelor's degree

Job description

Teoxane Laboratories in Warsaw, Poland, is seeking a Regional Sales Coordinator to oversee day-to-day commercial coordination for assigned distributor markets and provide operational support across forecasting, order management and communications with internal teams.

The role focuses on distributor management, demand planning, inventory optimization and cross-functional collaboration to drive sustainable sales growth. Travel of 20–30% is expected.