Regional Sales Coordinator

TEOXANE Laboratories; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Teoxane Laboratories in Warsaw, Poland, is seeking a Regional Sales Coordinator to oversee day-to-day commercial coordination for assigned distributor markets and provide operational support across forecasting, order management and communications with internal teams.

The role focuses on distributor management, demand planning, inventory optimization and cross-functional collaboration to drive sustainable sales growth. Travel of 20–30% is expected.

Qualifications

• Bachelor's degree in Business, Economics, Marketing or related field.
• 5+ years in sales coordination, commercial operations or customer management; pharma/medical devices/aesthetics is a plus.
• Experience with distributors/wholesalers or international markets.
• Advanced Excel (pivot, XLOOKUP/VLOOKUP) and strong PowerPoint skills.
• Strong analytical skills, forecasting, reporting, and inventory analysis.
• Highly organized, detail-oriented, able to manage multiple priorities.
• Excellent communicator, customer-focused, multicultural teamwork.
• Fluent in Polish and English.
• Willing to travel internationally (20–30%).

Responsibilities

• Act as the operational contact for assigned distributors and manage daily orders, forecasts, launches, pricing and availability.
• Coordinate distributor relationships and ensure compliance with agreements and policies.
• Monitor distributor performance and prepare regular business reports.
• Coordinate promotions and provide materials to distributor sales teams.
• Coordinate order processing with the OMD team and resolve status issues.
• Consolidate forecasts and support pricing & commercial updates.
• Coordinate product launches with the Regional Marketing Manager.
• Own end-to-end sales forecast and demand planning.
• Lead forecast validation with distributors and plan with S&OP meetings.
• Build time-phased forecasts by product based on history and launches.
• Calculate replenishment needs and manage purchase orders with Supply Chain.
• Monitor regional stock levels and drive stock reduction actions.
• Maintain safety stock policy and flag slow-moving stock.
• Alert GM to forecast deviations and stock risks.
• Act as the link between distributors, wholesalers and General Management.
• Support preparation of business reviews and management presentations.
• Ensure SOPs and safety regulations are followed.
• Support regional meetings and continuous improvement initiatives.
• Analyze sales performance against budget and forecast; assist in budgeting.
• Maintain monthly planning and stock dashboards; identify operational issues.

Skills

Advanced Excel

PowerPoint

Forecasting

Distributors management

Sales coordination

Analytical skills

Multicultural communication

Education

Bachelor's degree

Job description

Teoxane Laboratories were established in Geneva, Switzerland, in 2003. They are specialized in the design and manufacturing of hyaluronic acid-based dermal fillers and dermocosmetics. Teoxane strength is to offer a global patient care. Using its products, practitioners are able to fill all kinds of wrinkles, from the finest to the deepest, to restore youthful volume to the face, and to treat the neck and décolleté, with natural results. The strength of Teoxane is also its human size and independence. Teoxane has a total freedom of thoughts, action and innovation which makes the company unique.

In the frame of the growth of our business, we are looking for a:

Regional Sales Coordinator

Mission:

The Regional Sales Coordinator is responsible for the day-to-day commercial coordination and operational support of assigned distributor markets . This role ensures efficient execution of commercial activities, sales administration, forecasting, order management, and communication between all internal departments. This position plays a key role in supporting sustainable sales growth by ensuring operational excellence, timely follow-up, and high-quality service to distributors.

Main responsibilities:

Distributor & Wholesaler Management

• Act as the main operational contact for assigned distributors, handling daily communication on orders, forecasts, launches, pricing and availability.
• Manage distributor relationships and ensure compliance with agreements, brand standards and company policies.
• Monitor distributor performance, purchases and stock levels, and prepare regular business reports.
• Coordinate promotional activities and provide distributor sales teams with commercial materials.
• Coordinate order processing with the OMD team, proactively resolving status issues.
• Consolidate distributor/wholesaler sales forecasts and support pricing and commercial condition updates.
• Coordinate product launches and promotional campaigns with the Regional Marketing Manager.

Demand & Sales Forecasting

• Own the end-to-end sales forecast and demand planning process, in line with the agreed business forecast.
• Lead forecast validation with distributors through demand review and S&OP meetings.
• Build time-phased forecasts by product, in value and volume, based on sales history, market trends and the launch and activity calendar.

Inventory & Stock Optimization

• Calculate replenishment needs from the forecast, manage purchase orders and coordinate replenishment plans with Supply Chain.
• Monitor regional stock levels and propose and follow up on stock reduction plans.
• Define and maintain the safety stock policy, flag slow-moving stock and lead liquidation actions with stakeholders.
• Promptly alert the GM to any major deviation from forecast (availability changes, stock-out risks, etc.).

Cross-Functional Coordination

• Act as the operational link between distributors, wholesalers, and General Management, following up on customer requests through resolution.
• Support preparation of business reviews and management presentations.
• Ensure compliance with company policies, SOPs, and safety regulations.
• Support continuous improvement initiatives and participate in regional meetings/projects.

Performance Monitoring & Reporting

• Analyze sales performance against budget and forecast, and support annual budget and forecast preparation.
• Build and maintain monthly planning and stock dashboards (forecast accuracy, demand validation).
• Identify operational issues affecting sales or forecasts, and drive corrective actions.
• Support continuous improvement and take part in regional meetings and projects.

Your Profile:

• Bachelor's degree in Business, Economics, Marketing or a related field.
• 5+ years of experience in sales coordination, commercial operations or customer management; experience in pharma, medical devices or aesthetics is a plus.
• Experience with distributors, wholesalers or international markets.
• Advanced Excel (pivot tables, XLOOKUP/VLOOKUP, reporting) and strong PowerPoint skills.
• Strong analytical skills: sales data, trends, forecasting, reporting and inventory analysis.
• Highly organized and detail-oriented, able to manage multiple priorities independently.
• Excellent communicator, customer-focused and comfortable in multicultural teams.
• Fluent in Polish and English.
• Willing to travel internationally (about 20–30%).