Regional Payroll Specialist

Atlas HXM; Poland; On-site; PLN 120,000 - 170,000; Full time

Benefits offered by this job

Flexible PTO

Parental Leave

Growth opportunities

Diversity & inclusion

Job summary

Atlas HXM is expanding its Regional Payroll team and is seeking a proactive Regional Payroll Specialist to support European payroll operations across Belgium and Nordic countries, with exposure to Germany, Poland, and Hungary considered an advantage.

You will report to the Regional Payroll Manager and coordinate payroll activities with HR and Finance, ensuring accurate processing, timelines, and compliance across multiple countries.

Qualifications

• 3+ years of multi-country payroll experience.
• Experience processing payroll in Belgium and Nordic countries is required; Germany, Poland and Hungary are a plus.
• Strong customer-facing skills and ability to build trust with partners.
• Experience supporting process improvement or system enhancement projects.

Responsibilities

• Serve as the first point of interaction with payroll partners and ensure accuracy/timeliness of payroll entries, transactions, and reports.
• Coordinate payroll activities with internal teams and oversee adjustments and terminations.
• Provide timely payroll data to Accounting and support reconciliation.
• Collaborate on reporting, data analysis, audit projects, and improvement initiatives.
• Support HR to resolve payroll inquiries and manage garnishments, tax levies, and deductions.
• Assist with non-standard payroll requirements as needed.
• Maintain and improve payroll dashboards and vendor consolidation efforts.

Skills

Multi-country payroll experience

Belgium payroll

Nordic payroll

Customer-facing skills

HRIS proficiency

Payroll reporting

Process improvement

Tools

HRIS systems

Payroll systems

Job description

Atlas HXM is the global workforce platform built on compliance. We help companies determine how to engage each member of their workforce and then execute with accountability built in — direct Employer of Record (EOR), Agent of Record (AOR), payroll, and compliance capabilities backed by a decade of practitioner-led expertise. Recognized as a category Leader by NelsonHall and Everest Group, Atlas HXM builds Human Experience Management into everything we do, guided by our \"For People, by People\" principle.

The future of work is borderless, and so are we. Our people are located around the globe — in the U.S., the UK, India, Colombia, China, and beyond. Diversity and belonging are not just values; they are who we are.

We are also committed to making a positive impact. Through our Environment, Social, and Governance (ESG) impact initiative, we are addressing our environmental footprint and promoting social responsibility. Our impact program is central to our vision and culture, focusing on employee wellness, diversity, charitable work, and ethical corporate governance.

Role Overview

We are expanding our team by hiring a Regional Payroll Specialist—a collaborative, proactive team member who brings hands‑on payroll expertise, fresh thinking, and a passion for continuous improvement. Reporting to the Regional Payroll Manager, you will support our European payroll operations by coordinating and processing payroll activities across assigned countries.

This role requires solid experience managing payroll across multiple European jurisdictions, especially Nordic countries and Belgium, strong customer‑facing skills, and the ability to contribute meaningfully to vendor consolidation and operational enhancement initiatives.

You will work closely with HR and Finance teams on payroll‑related matters, including onboarding, terminations, adjustments, compliance checks, and stakeholder support.

Key Responsibilities

• Serve as the first point of interaction with payroll partners and ensure the accuracy and timeliness of all payroll entries, transactions, and reports.
• Follow established processes, schedules, and calendars while owning the reliability of payroll data inputs and outputs.
• Coordinate payroll activities with internal teams and oversee adjustment pay, termination pay, and other payroll transactions.
• Provide timely and accurate payroll data to Accounting and support reconciliation activities.
• Collaborate with the Regional Payroll Manager on reporting, data analysis, audit projects, and continuous improvement initiatives.
• Partner with HR to resolve employee payroll enquiries and manage garnishments, tax levies, and deductions.
• Support non‑standard payroll requirements (e.g., off‑cycle payments, advances, urgent corrections) as needed.
• Maintain and improve payroll dashboards to track progress through payroll cycles, highlight issues, and ensure timely resolutions.
• Contribute to the Payroll Vendor Consolidation Project, supporting harmonisation efforts and strengthening vendor performance.
• Identify opportunities to improve payroll operations, enhance efficiency, and streamline procedures.

What We Value

• 3+ years of multi‑country payroll experience, ideally within a fast‑paced or multi‑client environment.
• Practical experience processing payroll in Belgium and the Nordic countries is required, with exposure to Germany, Poland, and Hungary considered an advantage.
• Strong customer‑facing skills with the ability to handle queries professionally and build trust with internal and external partners.
• Demonstrated ability to support process improvement or system enhancement projects.
• Excellent organisational skills and strong attention to detail, with the ability to prioritise effectively and meet deadlines.
• Proficiency with HRIS, payroll systems, and reporting tools, and the ability to quickly adapt to new platforms.
• Experience contributing to multinational payroll implementation or onboarding projects (preferred).

This position description may not describe all duties, responsibilities, and skills associated with this position. It is intended to portray the major aspects of the job. Other duties or skills may be required.

What We Offer

• The opportunity to work with a purpose — simplifying global expansion across borders and cultures
• A diverse and inclusive environment
• Country‑specific benefits
• Flexible PTO
• Your birthday off and a day for you to volunteer and give back to the organization of your choice
• Generous Parental Leave Program
• Growth and development opportunities with access to a top learning content provider
• The opportunity to challenge yourself in a high‑performing organization and leave each day knowing you have made an impact.

Atlas Technology Solutions, Inc. (Atlas HXM) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Atlas HXM is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Atlas HXM are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Atlas HXM will not tolerate discrimination or harassment based on any of these characteristics. Atlas HXM encourages applicants of all ages.

Atlas HXM will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities.

Hiring decisions are based upon Atlas HXM’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, and location.

This role will be subject to a background check under local law after an employment offer has been made. Employment may be subject to results. In addition, references may be requested at the final stage of the process.

Atlas HXM will only email candidates from an “@atlashxm.com” email address. Candidates should ignore communications purporting to be from Atlas HXM that originate from any other email address. Atlas HXM will never ask candidates or employees to purchase gift cards or otherwise make payments in connection with applying for a job with Atlas HXM.