Reception & Admin Support Specialist — Global Team

ZF Group; Warszawa; On-site; PLN 120,000 - 150,000; Full time

Benefits offered by this job

Training & support

Medical & life insurance

Cafeteria & Sport Card

Global Referral Program

International team atmosphere

Job summary

ZF Group in Warsaw is seeking an Admin Support – Receptionist to handle reports and presentations, organize meetings and travel, and support HR with admin tasks.

The role requires strong English and Polish skills, 1+ year of experience, and proficient use of MS Office. We offer structured training, private medical and life insurance, and various staff benefits in an international setting.

Qualifications

• Bachelor's degree in Administration, Communications, Linguistics, or a related field.
• Business-level English proficiency (minimum B2) and fluent Polish.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, particularly Excel, and experience creating professional presentations.
• At least 1 year of experience in a similar administrative or coordination role.
• Excellent organizational and time management skills, with reliability and integrity.

Responsibilities

• Preparation and creation of reports and presentations, updating documents & data.
• Organization and support of meetings and events, Organization of training sessions and hotel arrangements for workshop concepts.
• Organization of business travel arrangements itself and as a delegate.
• Ordering office supplies & planning periodic demand.
• Day-to-day handling of reception duties incoming & outcoming shipments, marketing support and telephone handling.
• Supporting the HR department with ongoing administrative tasks.
• Administration of the unit’s meeting calendar, including scheduling and coordination of conference room reservations.
• Maintaining and coordinating records (office access cards, pool car, IT equipment) + announcing visitors.

Skills

English B2

Polish fluency

Microsoft Office

Communication

Time management

Education

Bachelor's degree in Administration/Communications/Linguistics

Tools

Microsoft Office

PowerPoint

Job description

ZF Group in Warsaw is seeking an Admin Support – Receptionist to handle reports and presentations, organize meetings and travel, and support HR with admin tasks.

The role requires strong English and Polish skills, 1+ year of experience, and proficient use of MS Office. We offer structured training, private medical and life insurance, and various staff benefits in an international setting.