Office Services & Reception Specialist – Warsaw

490 Fragomen Schiffter sp. k.; Warszawa; On-site; PLN 95,000 - 130,000; Full time

Benefits offered by this job

Private Medical Insurance

Pension scheme

Access to e-learning platform

Job summary

Fragomen Schiffter sp. k. in Warsaw (on-site) is seeking an Office Services Coordinator & Receptionist to ensure Poland offices are covered and provide postal/filings administrative support.

You will handle document management, office administration, financial tasks through Emburse, greet visitors, answer calls and coordinate events, travel, and meetings. English proficiency is required.

Qualifications

• Administrative, office support experience preferred but candidates starting their corporate career are welcome.
• Attention to detail, good time management and strong communication are essential.
• English language skills required.

Responsibilities

• Manage postal/document flow: scan, file, notify caseworkers.
• Oversee office stock, ordering and travel arrangements for staff.
• Handle financial tasks: invoices, receipts and expenses via Emburse system.

Skills

Office administration

Postal management

Document management

Reception duties

Travel booking

Tools

Emburse

Microsoft Word

Job description

Fragomen Schiffter sp. k. in Warsaw (on-site) is seeking an Office Services Coordinator & Receptionist to ensure Poland offices are covered and provide postal/filings administrative support.

You will handle document management, office administration, financial tasks through Emburse, greet visitors, answer calls and coordinate events, travel, and meetings. English proficiency is required.