PS Senior Data Coordinator

CBRE Group, Inc.; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Stable employment conditions

Career advancement program

International Environment

Private medical healthcare

Job summary

CBRE Group, Inc. is seeking a Portfolio Services Data Coordinator in Warsaw to ensure data accuracy across a global client portfolio and collaborate with external clients and internal teams.

The role focuses on lease data management, invoicing controls, and vendor onboarding within an international real estate services environment. You will support monthly reporting, indexations, and critical dates reviews while working in a hybrid setup with occasional on-site presence at the client’s office in

Qualifications

• Fluent in spoken and written English; additional languages are a plus (German, French and Spanish).
• Excellent communication and stakeholder management skills.
• Strong analytical and problem solving skills, can-do approach.
• Very good knowledge of MS Office tools (Excel, Word, PowerPoint).

Responsibilities

• Maintain lease data accuracy across the Client's EMEA real estate portfolio.
• Coordinate lease abstraction: submit documents, handle queries, quality checks.
• Set up new locations and leases in the system; maintain document archives.
• Validate and process landlord invoices; verify charges against lease clauses; resolve payment queries.
• Handle country-specific invoicing requirements across EMEA, including e-invoicing.
• Process rent indexations, financial updates, and service charge/utility reconciliations.
• Onboard new vendors into the payment platform and support sublease billing.
• Prepare and deliver monthly portfolio reports; track TIAs and ARO reporting.
• Participate in Critical Dates calls and cross-functional meetings across EMEA.

Skills

English proficiency

Communication skills

Stakeholder management

Analytical thinking

MS Office

Tools

MS Office suite (Excel, Word, PowerPoint)

Job description

CBRE Business Services Organisation (CBRE BSO) is a part of CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com We routinely post important information on our website, including corporate and investor presentations and financial information. We intend to use our website as a means of disclosing material, non-public information and for complying with our disclosure obligations under Regulation FD. Such disclosures will be included in the Investor Relations section of our website at https://ir.cbre.com Accordingly, investors should monitor such portion of our website, in addition to following our press releases, Securities and Exchange Commission filings and public conference calls and webcasts.

Portfolio Services Data Coordinator

As a CBRE BSO Portfolio Services Data Coordinator, you will be accountable for ensuring data consistency and accuracy across dedicated Client real estate portfolio. In the role, you will be working closely with external Client and internal service delivery teams to make sure that database standards and processes are followed and to high quality at all times.

This job is within the Portfolio Services dedicated Client team, highly client-facing for a global, well-known brand. In the role, you will need a holistic understanding of the Client’s portfolio (data management and rent management).

What You’ll Do:

Lease Data & Abstraction

• Maintain lease data accuracy and completeness across the Client's EMEA real estate portfolio.
• Coordinate lease abstraction: submit documents, handle queries, and perform quality checks on abstracted data.
• Set up new locations and leases in the system; maintain document archives following naming conventions.

Accounts Payable & Financial Processing

• Validate and process landlord invoices — verify charges against lease clauses, prepare batch approvals, and resolve payment queries.
• Handle country-specific invoicing requirements across EMEA, including e-invoicing through government portals.
• Process rent indexations, financial updates, and service charge / utilities reconciliations.

Vendor & Sublease Administration

• Onboard new vendors into the payment platform — prepare setup templates, coordinate invitations and payee interviews.
• Support sublease billing and receivables in coordination with finance and tax stakeholders.

Reporting & Stakeholder Collaboration

• Prepare and deliver monthly portfolio reports: database summaries, Critical Dates & Expiry reports, and ad-hoc analyses.
• Track Tenant Improvement Allowances (TIA) and support Asset Retirement Obligation (ARO) reporting.
• Participate in Critical Dates calls to review lease options, renewals, and terminations.
• Participate in recurring client and internal meetings and collaborate with cross-functional teams across EMEA.

What You’ll Need:

• Fluent in spoken and written English; additional EMEA languages are a plus (German, French and Spanish).
• Role is based in Warsaw, including 1-2 days weekly working from the Client’s office in the city centre.
• Professional experience in lease administration is a must (preferred candidates originate from Database Management or Rent Management operations with excellent quality results).
• Strong attention to details with very good organizational skills.
• Excellent communication and stakeholder management skills.
• Pro-activity and flexibility.
• Strong analytical and problem solving skills, can-do approach.
• Interest and experience in data monitoring dashboards, openness to automations and tools including development and testing.
• Reliable, committed, team player, and fast learner.
• Very good knowledge of MS Office tools (Excel, Word, PowerPoint)
• Able to work under time pressure to meet deadlines while managing conflicting priorities.

Company benefits and perks:

• Stable employment conditions
• Career advancement program
• Workplace Culture
• Wellbeing actions
• Making a Change in the Word surrounding you
• Attractive package of benefits
• International Environment

Work based on employment contract in the international company with stable position on the labour market

A chance to learn from the best by attending internal courses and taking part in international programs to experience how we work in different places in the world. Additionally, we offer a career coach advisory.

Support from our side in terms of working from home as well as comfortable office with chillout room, entertainment room, creative labs and beautiful terrace are making our office a place you want to be. We are well located nearby Wilanowska metro station.

Environment where we care about your wellbeing by health and leisure initiatives (sport interest groups)

Occasion to make an impact by taking part in our initiatives (CSR, ECO friendly approach)

Private medical healthcare, life insurance, multisport card and MORE

Experience growing in multilingual community where diversity is cherished

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

As part of our commitment to compliance and ethical business practices, our company has implemented internal reporting procedures in accordance with the Whistleblowers Protection Act of June 14, 2024. Detailed information regarding our internal reporting procedures can be found on our company website https://www.cbre.pl/o-nas/spoleczna-odpowiedzialnosc-biznesu/procedury.

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.