Junior Portfolio Analyst | EMEA

Colliers International Deutschland Holding GmbH; Warszawa; Hybrid; PLN 36,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Private healthcare

Parental leave

Internal training

Job summary

Colliers International Deutschland Holding GmbH in Warsaw is seeking a Lease Administrator to join the Occupier Services team on a full-time basis. You will manage client real estate information, support transactional teams, and maintain relationships through web-based software solutions.

The role emphasizes accuracy in lease documents, timely reporting, and proactive risk flagging, with a hybrid work model in the Warsaw office and exposure to an international client base.

Qualifications

• Fluency in English and Polish is a must.
• Intermediate knowledge of another European language is a must.
• Very good IT skills, particularly MS Office (Word, Excel, PowerPoint).
• Analytical skills and attention to detail.
• Good planning and organizational skills.
• Previous experience analysing and abstracting lease documents a strong advantage.
• Proactive and innovative thinker.
• Passionate about quality, service, and Client satisfaction.
• Strong commitment to individual, department and organizational success.
• Ability to work independently as well as part of a team.
• Open to learning new processes and systems.

Responsibilities

• Collecting and checking correctness of lease documents.
• Analysing real estate documents and ensuring complete and accurate lease abstraction to Client’s system/ templates.
• Monitoring, tracking and reporting on critical dates and other pertinent lease information such as rent free periods, security deposits, prepaid rent etc.
• Administration and maintenance of alerts for portfolios.
• Reconciling invoices related to rent, operating expense, and CPIs; and identify any potential savings or discrepancies.
• Producing standard real estate reports, ad hoc reports, and generating research for clients as requested.
• Proactively flag any risks as foreseen. Monitor risks closely and support the relevant teams and Clients in resolving.
• Supporting Client’s in ongoing requests related to their portfolio.

Skills

English

Polish

Other European language

Analytical skills

Attention to detail

Planning & organizing

Independent work

Proactive thinker

Teamwork

Commitment to quality

Tools

MS Office

Job description

Company Description

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

Job Description

This is a full time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.

They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.

Main responsibilities(under supervision):

• Collecting and checking correctness of lease documents;


• Analysing real estate documents and ensuring complete and accurate lease abstraction to Client’s system/ templates;


• Monitoring, tracking and reporting on critical dates and other pertinent lease information such as rent free periods, security deposits, prepaid rent etc;


• Administration and maintenance of alerts for portfolios;


• Reconciling invoices related to rent, operating expense, and CPIs; and identify any potential savings or discrepancies;


• Producing standard real estate reports, ad hoc reports, and generating research for clients as requested;


• Proactively flag any risks as foreseen. Monitor risks closely and support the relevant teams and Clients in resolving;


• Supporting Client’s in ongoing requests related to their portfolio.
  

Qualifications and experience:

• Fluency in English and Polishis a must;


• Intermediate knowledge of other European language is a must;


• Very good IT skills, particularly MS Office (Word, Excel, and PowerPoint);


• Analytical skills and attention to detail;


• Good planning and organizational skills;


• Previous experience analysing and abstracting lease documents a strong advantage;


• Proactive and innovative thinker;


• Passionate about quality, service, and Client satisfaction;


• Strong commitment to individual, department and organizational success;


• Ability to work independently as well as part of a team;


• Open to learning new processes and systems.
  

What we offer:

• Full time position within our Lease Administration team;


• Hybrid work model(Warsaw office);


• International environment, working in English;


• Private healthcare with rehabilitation, 6 additional days of leave yearly for parents, cafeteria programme and other benefits;


• Internal training program;


• Job in a company that cares about the sustainable development of the organization;


• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.

Additional Information

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