Project Coordinator (Water)

Jacobs Solutions Inc.; Kraków; Hybrid; PLN 68,000 - 92,000; Full time

Benefits offered by this job

Hybrid work model

LuxMed medical package

Life insurance

Holiday allowance

Multisport card co-financing

My Benefit cafeteria system

Job summary

Jacobs Solutions Inc. is seeking a Project Coordinator for Water Projects in Kraków. You will support water infrastructure project delivery, coordinating activities with project managers, engineers, and specialists to keep documentation and communications flowing smoothly.

The role offers hybrid work options, opportunities to grow professionally in a collaborative international environment, and exposure to international water projects worldwide.

Qualifications

• 2+ years of experience in project coordination, project administration, or similar role in Water sector.
• Bachelor's degree in Engineering or related field; equivalent experience considered.
• English proficiency at least B2 with strong communication skills.

Responsibilities

• Provide project coordination and administrative support to Water project teams and clients.
• Support communication between project stakeholders and maintain client relationships.
• Process and track project documentation, including RFIs, invoices, contracts, drawings, and change orders.
• Maintain electronic project files across systems and platforms.
• Prepare and archive meeting minutes and project documentation.
• Assist with preparation of project reports and deliverables.
• Coordinate with subcontractors, designers, suppliers, and partners on documentation.
• Submit and organize project closeout documentation and records.
• Support workflows and continuous improvement within Water projects.
• Ensure compliance with company procedures and documentation standards.

Skills

Communication

Organization

Multitasking

Customer-focused

English proficiency

Education

Bachelor's in Engineering

Tools

Excel

Word

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting‑edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

Currently, within our Global Design Center with office in Krakow, we are expanding the Project Coordinators Team and are looking for experienced professionals for the position of Project Coordinator (Water Projects).

Join our Water team and gain hands‑on experience supporting the delivery of water, wastewater, and environmental infrastructure projects for clients around the world. In this role, you'll work alongside experienced project managers, engineers, and technical specialists, helping coordinate project activities, manage documentation, and support collaboration across multidisciplinary teams delivering solutions for the water sector.

This is an excellent opportunity for someone who enjoys working with people, solving problems, and keeping projects moving forward. You'll develop valuable project coordination skills, gain exposure to water infrastructure project delivery processes, and grow professionally within a collaborative international environment.

Key Responsibilities:

• Provide project coordination and administrative support to Water project teams and clients.
• Support communication between project stakeholders and help maintain strong client relationships.
• Process and track project documentation, including RFIs, invoices, purchase orders, contracts, drawings, and change orders.
• Maintain accurate and up‑to‑date electronic project files across multiple systems and platforms.
• Prepare, organize, distribute, and archive meeting minutes and project documentation.
• Assist with the preparation of project reports and other project deliverables.
• Coordinate and follow up with subcontractors, designers, suppliers, and other project partners regarding documentation and project requirements.
• Collect, compile, and submit project closeout documentation and maintain project records.
• Support project workflows, standardized processes, and continuous improvement initiatives within Water projects.
• Ensure compliance with company procedures, standards, and documentation requirements.

We offer:

• Full‑time employment contract with salary corresponding to qualifications
• The possibility to work in the office or in a hybrid model
• "Short Fridays" (Monday – Thursday 8.5h, Friday 6h),
• Benefits package (LuxMed medical package, additional life insurance, holiday allowance, multisport card co‑financing, My Benefit cafeteria system, psychological care),
• Learn more about our benefits and work culture here

Here’s what you’ll need

• At least 2 years of experience in project coordination, project administration, or a similar role within the Water sector.
• Previous experience supporting water and wastewater infrastructure projects is required.
• Bachelor's degree in Engineering, Environmental Engineering, Water Engineering, Construction Management, Project Management, or a related field. Equivalent relevant experience will also be considered.
• English proficiency at a minimum B2 level, with strong written and verbal communication skills.
• Good working knowledge of Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Excellent communication and collaboration skills, with a proactive and customer‑focused approach.
• Attention to detail and the ability to work effectively with project documentation and reporting.
• Ability and willingness to learn new processes, systems, and software tools.

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here .

Join us and build your career in an international environment, alongside people who are passionate about shaping the future.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .