Project Manager, Poland

International Justice Mission; Województwo mazowieckie; Hybrid; PLN 180,000 - 240,000; Full time

Job summary

International Justice Mission in Warsaw is seeking a Project Manager to lead the European Anti-Trafficking Program activities in Poland. You will plan, implement, and monitor multiple projects, manage budgets, and ensure donor requirements and IJM policies are met.

The role requires coordinating with M&E, program staff, finance, and partner organizations, preparing timely reports, and communicating with Global and Regional teams to ensure successful, impactful interventions.

Responsibilities

• Create and update implementation plans and manage day-to-day delivery so scope, timelines and budget stay on track and comply with IJM policies and donor requirements
• Lead regular project review meetings to assess progress and agree on next steps
• Monitor risks, dependencies and scope changes; coordinate corrective actions with colleagues
• Work with M&E colleagues to collect accurate data on time and use it to assess project health and results
• Draft internal and donor reports and finalize them with the Program Manager for the EATP for timely submission
• Advise the Country Director of IJM Poland on strategic and practical aspects of implementation
• Lead project closing: run debriefs, capture lessons learned and ensure documentation is complete
• Monitor budgets, review monthly pipeline and budget-versus-actual reports; flag variances
• Turn planned activities and staffing into expenditure forecasts; recommend changes when variances arise
• Contribute to budgets and revisions for existing and new projects

Job description

Who We Are

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. IJM has implemented a collaborative approach to combating violence against those vulnerable for the last 29 years in 44 offices and 28 countries around the world, including Africa, Asia, Europe, North and South America, collecting international best practices in tackling human trafficking. The capacity building model of criminal justice system transformation implemented by IJM includes individual support for survivors, support for government initiatives and jointly proposing policy changes to strengthen Criminal Justice Systems (CJS) to respond effectively to human trafficking.

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. IJM has implemented a collaborative approach to combating violence against those vulnerable for the last 29 years in 44 offices and 28 countries around the world, including Africa, Asia, Europe, North and South America, collecting international best practices in tackling human trafficking. The capacity building model of criminal justice system transformation implemented by IJM includes individual support for survivors, support for government initiatives and jointly proposing policy changes to strengthen Criminal Justice Systems (CJS) to respond effectively to human trafficking.

The Need

The European Anti-Trafficking Program (EATP) works across Romania, Bulgaria, Poland, and other European contexts to strengthen criminal justice systems, improve protection for survivors, increase accountability for offenders, and support sustainable government ownership of anti-trafficking responses.

As IJM continues to expand its impact and strengthen evidence-based programming, intervention development has become a strategic priority across the organization. We are seeking a Project Manager to lead this area of work for our program in Poland.

The Project Manager is charged with managing and implementing various projects, achieving objectives in support of the larger goal of combatting human trafficking across Poland and the region. This position will prepare timely submissions of reports, will monitor implementation progress, will support with data collection and will ensure that teams meet project objectives and budget requirements in accordance with IJM policies and donor requirements. The Project Manager will collaborate and work with M&E and program staff, finance staff, the IJM casework team, and partner organizations.

The Project Manager will regularly collaborate and communicate with Global and Regional staff in order to ensure successful implementation of projects in line with IJM requirements.

This position is based in Warsaw and reports to the Country Director.

This position involves a hybrid working arrangement of three days per week in the office and two days working remotely.

Scope Of Role

To lead project delivery from planning to closing, manage budgets, work with internal teams and external partners, and help shape new proposals.

Responsibilities

• Create and update implementation plans, and manage day-to-day delivery so scope, timelines and budget stay on track and comply with IJM policies and donor requirements;
• Lead regular project review meetings to assess progress, identify challenges and agree on next steps;
• Monitor risks, dependencies and scope changes, and coordinate corrective actions with colleagues;
• Work with M&E colleagues to collect accurate data on time, and use it to assess project health and results;
• Draft internal and donor reports, and work with the Program Manager for the European Anti-Trafficking Program (EATP) to finalize them for timely submission;
• Advise the Country Director of IJM Bulgaria on strategic and practical aspects of implementation; and
• Lead project closing: run debriefs, capture lessons learned and make sure documentation is complete.

Budget management and forecasting

• Work with the Country Director and finance team to monitor budgets, review monthly pipeline and budget-versus-actual reports, and flag underspend, overspend or other variances;
• Turn planned activities, timelines, staffing and procurement needs into realistic expenditure forecasts;
• Recommend changes to plans or spending when variances arise; and
• Contribute to budgets and revisions for existing and new projects.

Coordination and partnerships

• Coordinate with program, finance, M&E, operations and regional/global teams, keeping responsibilities, timelines and dependencies clear;
• Follow up on agreed actions and help resolve issues that affect delivery;
• Build and maintain good relationships with external partners, including government and criminal justice actors and civil society organizations; and
• Organize project meetings, consultations and workshops.

Learning and adaptation

• Facilitate regular reflection on progress, results and challenges, and help teams turn learning into adjustments;
• Work with M&E and program colleagues to check whether interventions are delivering the intended results;
• Document and share lessons, results and success stories with internal teams and partners, across IJM Poland and the EATP; and
• Feed evidence, stakeholder feedback and lessons into future project design.

Proposal development and project design

• Support proposals for private and government donors, working with program, finance, M&E, regional and IJM Global colleagues;
• Help define project interventions: the problem, intended results, activities, assumptions and approach;
• Develop design components such as theories of change, logical and results frameworks,