Project Manager - Oral 360 Learning Plan

Helprise; Kraków; Hybrid; PLN 120,000 - 170,000; Part time

Job summary

Helprise is seeking a Project Manager to drive the Oral 360 Learning Plan. This half-time (FTE) role focuses on delivering structured, transparent project execution across multiple workstreams, coordinating with cross-functional teams, and ensuring timely governance and leadership updates.

You will own plans, track milestones, manage risks, and support communications for distributed stakeholders while enabling productive prototyping and product testing.

Qualifications

• 2+ years of project management experience, preferably in an R&D environment.
• Strong organizational and coordination skills with the ability to manage multiple workstreams and priorities.
• Excellent communication skills and confidence working with cross-functional and senior stakeholders.
• Strong problem-solving skills and the ability to identify, manage and escalating risks proactively.
• Experience with project management, stakeholder communication and change management.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Word.

Responsibilities

• Own and maintain integrated project plans, timelines, trackers and action logs as the single source of truth for the project team.
• Track progress across workstreams, milestones and deliverables, proactively identifying deviations and bottlenecks.
• Coordinate cross-functional teams and ensure alignment on key deliverables, timelines and dependencies.
• Organize and facilitate regular project team touchpoints and governance meetings.
• Prepare agendas, minutes, status updates, action logs and materials for leadership reviews.
• Maintain project risk, issue and dependency logs and proactively escalating emerging risks.
• Coordinate mitigation actions and follow up on open commitments to ensure timely delivery.
• Support effective project communication across distributed and diverse stakeholder groups.

Skills

Project management

Organization

Communication

Risk management

Stakeholder management

Remote work experience

Tools

Excel

PowerPoint

Word

Job description

Helprise is an organization that combines global reach with local talent. We work for companies that value quality, partnership, and responsibility, creating teams that really work. By precisely matching skills and business needs, we connect specialists with projects where their knowledge has a real impact. By joining us, you become part of an environment where matching is not a coincidence, but a decision.

As a Project Manager, you will provide operational and coordination support to the Oral 360 Learning Plan, ensuring smooth execution across multiple workstreams and strong collaboration between cross-functional teams. You will bring structure, visibility and delivery discipline to the project by managing timelines, dependencies, governance routines and stakeholder alignment. This is a hands‑on role for someone proactive, organized and comfortable working in a dynamic, distributed environment. This is an offer for a half‑time (FTE) position.

YOU WILL

• Own and maintain integrated project plans, timelines, trackers and action logs as the single source of truth for the project team
• Track progress across workstreams, milestones and deliverables, proactively identifying deviations and bottlenecks
• Coordinate cross-functional teams and ensure alignment on key deliverables, timelines and dependencies
• Organize and facilitate regular project team touchpoints and governance meetings
• Prepare agendas, minutes, status updates, action logs and materials for leadership reviews
• Maintain project risk, issue and dependency logs and proactively escalating emerging risks
• Coordinate mitigation actions and follow up on open commitments to ensure timely delivery
• Support effective project communication across distributed and diverse stakeholder groups
• Coordinate operational and logistical activities, including product prototyping and product shipments for testing
• Continuously improve project ways of working, bringing structure, transparency and a proactive mindset to the team

• 2+ years of project management experience, preferably in an R&D environment
• Strong organizational and coordination skills, with the ability to manage multiple workstreams and priorities
• Excellent communication skills and confidence working with cross-functional and senior stakeholders
• Strong problem-solving skills and the ability to identify, manage and escalating risks proactively
• Experience with project management, stakeholder communication and change management
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Word
• Experience working in remote or distributed teams
• A proactive, independent and autonomous mindset with a strong can‑do attitude
• Flexibility and the ability to quickly adapt to changing priorities and environments
• A collaborative approach, positive energy and the charisma to engage and influence others
• Previous experience delivering R&D projects is an advantage

Work flexibility

We give you the opportunity to adjust your work to your lifestyle. We offer flexible hours as well as the possibility of remote, depending on the role and your preferences.

Basic benefits package

We care about the health and well-being of our employees - we provide private medical care, a MultiSport card, and life insurance.

Development on your terms

We provide an individual development budget that you can use for your professional growth. As a Lumina Learning partner, we also give you access to unique tools and the support of certified practitioners, so you can better understand your potential and strengthen your talents.

Integration and shared experiences

We regularly enjoy new experiences together and build relationships in an inspiring atmosphere. From cooking sessions, through yoga weekends in nature, to the thrill of escape rooms.