Project Manager

ALTIMI; Województwo zachodniopomorskie; Hybrid; PLN 180,000 - 300,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Sport card

Hybrid work model

Job summary

Altimi is seeking a pragmatic Project Manager to lead an in-house custom software project in the travel/hospitality sector—from requirements to vendor selection and delivery. You will coordinate cross-functional teams and manage scope, schedule, and budget while ensuring governance with stakeholders.

Hybrid work with regular presence at the Kołobrzeg office; strong communication in English or German is desirable to liaise with international stakeholders.

Qualifications

• Led 2–3 in-house implementations of a booking-class or ERP system.
• Experience replacing legacy systems with data cleanup and partial migration.
• Experience running a vendor selection: RFP prep, offers comparison, contract negotiation.
• Experience breaking large systems into MVP-ready phases.
• Ability to communicate with operational teams and map actual workflows.
• Experience running change-control on long-duration projects (1+ year).

Responsibilities

• Document current processes with an external partner and map requirements.
• Identify shared vs. distinct processes across business units.
• Prepare the RFP, collect and compare vendor offers, select the contractor.
• Negotiate contract terms: code ownership, acceptance criteria, staged payments.
• Manage schedule and budget, report deviations.
• Run a formal change-request process with quantified time/cost impact.
• Keep leadership informed on budget and timeline effects of changes.
• Coordinate internal team work and sign off project stages.
• Manage change and user adoption.
• Document the solution.
• Maintain hybrid work schedule with regular presence at Kołobrzeg office.

Skills

Vendor selection

Change management

Requirements gathering

Stakeholder communication

Budget & schedule management

Tools

ERP systems

Job description

Altimi is a technology acceleration partner with impressive experience spanning over 20 years, specializing in the successful delivery of software development projects for international customers. We are based in Poland. Our main area of operation is the DACH region and Scandinavia, where we are known for providing top-notch software development services.

Our primary focus are managed services for companies seeking to accelerate growth, solve complex tech problems, build MVP/POC and/or modify legacy infrastructures.

The main area of competence include Product & Application Engineering, DevOps, Cloud Security & Managed Services and AI & Data Enablement.

Role Overview

We're looking for a Project Manager to lead an in-house custom software project in the travel / hospitality industry — from defining requirements and scoping the system, through selecting the development vendor, to managing build, migration, integrations, testing, rollout, and vendor accountability.

Responsibilities:

• Document current processes and requirements, working alongside an external process-mapping and automation partner.
• Identify which processes are shared and which must remain distinct across business units.
• Prepare the RFP, collect and compare at least three vendor offers, and select the project contractor.
• Negotiate the contract, including safeguards: code ownership, acceptance criteria, staged payments.
• Manage the schedule and budget, and report deviations.
• Run a formal change-request procedure — every change quantified for time and cost impact.
• Keep leadership and the team informed on how requested changes affect budget and timeline.
• Coordinate the internal team's work.
• Sign off on project stages against pre-agreed acceptance criteria.
• Manage change and user adoption.
• Document the solution.
• Hybrid work with regular, at least partial, presence at the Kołobrzeg office.

Requirements:

• At least 2–3 implementations of a booking-class or ERP system led in-house (on the business side), not as a vendor — ideally solutions designed around the organization's own processes, not just off-the-shelf ERP rollouts.
• Experience replacing a legacy system with poor data quality — able to plan data analysis, deduplication, cleanup, partial migration, historical data archiving, and a controlled cutover.
• Independent experience running a vendor selection process: preparing an RFP, comparing offers and approaches, assessing the vendor's team, and negotiating a development contract.
• Experience breaking a large system into phases, modules, and priorities, and defining an MVP that delivers business value.
• Comfortable talking directly with operational teams and drawing out how work actually happens, not how it's assumed to happen.
• Documented experience running a change-control procedure on a project lasting more than a year (not just short, few-month implementations).
• Experience protecting the company's interests in a custom software project: source code rights, documentation, repository and infrastructure access, API access, acceptance criteria, warranties, SLAs, and the ability to switch vendors.

Nice to have:

• Experience with IT projects requiring integration with multiple external parties — understanding why integrations slip and how to schedule around that.
• Familiarity with the travel, hospitality, or inbound B2B tourism industry (concepts like allotment, release, stop sale, purchase/sale price, margin).
• Experience working directly with a founder-owner, not only within a corporate structure.
• Good communication skills in German or English.
• Experience managing organizational change and user resistance.

Whats in it for you?

• Join for a role, stay for the development: More than 40% of our team is working with us longer than 5 years. Explore diverse domains, projects and modern technologies through internal mobility.
• Learn from the best: Almost 60% of all our colleague has over 10 years of professional experience.
• Flexibility: Work fully remotely, full-time from our office in Wroclaw or in a hybrid model.
• Practical benefits: private medical care, life insurance, sport card.