Executive Assistant - late shift

Aon Corporation; Kraków; On-site; PLN 40,000 - 60,000; Full time

Job summary

Aon Corporation is seeking an Executive Assistant for a late shift (2 PM to 10 PM) to provide administrative support for business leaders across various locations. The role involves managing communications, organizing meetings and travel, and ensuring smooth workflow in a hybrid work environment.

Applicants should have 1-2 years of experience in administration and possess excellent English language skills (C1 level). Aon emphasizes inclusivity and a passion for helping clients succeed.

Qualifications

• Willingness to work late shift hours: 2 PM to 10 PM.
• 1-2 years of administration and office experience in a professional environment.
• Ability to deal with stress and tight deadlines.

Responsibilities

• Act as a point of contact/liaison with clients and peers.
• Manage email and diary proactively.
• Prepare and coordinate meetings including logistics.
• Plan and organize travel.
• Submit company expenses and produce documents as needed.

Skills

Fluent English (C1)

MS Office

Organizational skills

Interpersonal skills

Problem solving

Job description

Executive Assistant - Late Shift

The main responsibility of Executive Assistant will be providing administrative support to Business Leaders across locations and Solution Lines. Our office is located in Cracow and we offer a 50/50 hybrid working model.

What the day will look like

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
• Proactively managing email and diary,
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
• Planning and organising travels,
• Submitting of company expenses,
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed,
• Drafting emails and communications as requested,
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc duties, requests and initiatives to ensure the proper workflow.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

Skills and experience that will lead to success

• Willingness to work late shift hours: 2 PM to 10 PM (14-22)
• Fluent English – at least C1 level (CEFR scale),
• 1-2 years of previous administration and office experience in a professional, client orientated environment, previous PA experience would be an asset
• Fully competent with MS Office
• Personal effectiveness, good organizational and time management skills,
• Excellent interpersonal skills,
• Reliable, trustworthy and maintains confidentiality,
• Ability to deal with stress and tight deadlines,
• Strong problem solving skills,
• Strong communication skills - both written and verbal and with all levels of seniority,

Please attach CV in English only.