Project Coordinator | Funding

your Jared; Poland; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Professional Growth

Bonus

Flexible Working Hours

Culture & Connection

International Offsite Trips

Gifts Programme

Continuous Learning

Local Benefits Package

Job summary

Civitta is seeking a Project Coordinator – Funding in Poland to support EU and national funding initiatives across Central and Eastern Europe. You will collaborate with founders and international partners on green tech, AI, and digital transformation to help clients grow.

Responsibilities include EU project management (2021–2027), preparing payment applications, budgeting, eligibility checks, tender documents, audits, and mentoring juniors.

Qualifications

• 5+ years of experience on EU projects, including post-2021 workstreams.
• Knowledge of cost eligibility, public aid, cross-financing, and competitiveness rules.
• Experience with IT systems used in EU funding projects.
• Ability to handle large data/documents with attention to detail.

Responsibilities

• Manage EU projects (2021–2027) and related funding tasks.
• Prepare payment applications, monitor budgets, and report to institutions.
• Consult clients on expenditure eligibility and guidelines.
• Prepare tender documentation based on competitiveness principles.
• Conduct internal audits of project documentation.
• Prepare for and participate in project inspections, audits and evaluations.
• Mentor junior colleagues and support project teams.
• Collaborate with clients' financial and legal departments.

Skills

Polish (native/ fluent)

English (upper-intermediate)

Attention to detail

Data handling

Communication with public institutions

Independence

Tools

SL2014

LSI2021

CST2021

Job description

Join Civitta – an international company with 750+ colleagues across 20+ countries. We are delivering consulting, digital, funding, and public sector transformation projects across Central and Eastern Europe, Central Asia, the Caucasus, and other global markets.

Help companies secure EU and national funding – from grant applications to blended finance solutions. We support start-ups, SMEs, and corporates in scaling innovation projects.

You’ll work alongside founders, and international partners across green tech, AI, circular economy, and digital transformation, by empowering different businesses to grow.

Take the step towards your journey with us and join us as a Project Coordinator | Funding in Poland.

• Work on EU project implementation under the perspective 2021–2027, for example European Funds for Modern Economy (EFME), European Funds for Social Development (EFSD), European Funds for Regions (EFR 2021–2027), National Reconstruction Plan, Programs financed from the EC level (e.g. CEF, Horizon);
• Prepare applications for payments, monitor budgets and prepare reports for institutions (e.g. PARP, NCBR, CUPT);
• Consult clients on the eligibility of expenditure and interpretation of guidelines (including the Cost Eligibility Guidelines);
• Prepare tender documentation based on the Principle of Competitiveness;
• Conduct internal audits of clients' project documentation;
• Prepare for and participate in projects for official inspections, audits and evaluations;
• Mentor junior colleagues and provide support for the project teams;
• Cooperate with clients' financial and legal departments in the implementation of agreements.

• At least 5 years of experience in working on EU projects (including at least 5 projects from the new perspective 2021–2027);
• Knowledge of cost eligibility, public aid, cross-financing, principles of competitiveness and other similar rules;
• Experience in working with IT systems: SL2014, LSI2021 CST2021;
• Ability to work with large amounts of data and documents, attention to detail and independence;
• Communication skills and the ability to conduct correspondence with public institutions;
• Experience in working on projects financed by the EC may be an advantage;
• Fluent level of Polish and upper-intermediate English is a must.

• Professional Growth – We support rapid career development, offering performance and salary reviews twice a year to ensure your progress is recognized and rewarded;
• Bonus – Earn financial rewards through a clear, standardized system that recognizes your contributions;
• Flexible Working Hours – Manage your workday with flexibility and the option to work from home twice a week, while enjoying our city-centre office as a convenient, collaborative workspace;
• Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• International Offsite Trips – Each year, we travel to an exciting destination to spend time together with the entire Civitta team, building connections and creating unforgettable memories;
• Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
• Continuous Learning – From expert-led trainings to personal development budgets, your growth is our priority;
• Local Benefits Package – Enjoy a comprehensive benefits package to support your well-being and professional needs, including: Health insurance, public transport compensation or city parking compensation, snacks in the office.