Project Coordinator | Funding

Civitta; Warszawa; Hybrid; PLN 134,000 - 151,000; Full time

Benefits offered by this job

Flexible Working Hours

Work from home twice a week

City-centre office

Gifts Programme

Continuous Learning

Local Benefits Package

Job summary

Civitta, an international consultancy with 750+ colleagues, is looking for a Project Coordinator | Funding in Poland. You will work on EU project implementation and support clients from SMEs to corporates across green tech, AI, and digital transformation, helping them access EU and national funding.

The role offers flexible hours, hybrid work from a city-center office, continuous learning, and a transparent bonus system, with a final gross monthly salary between 12,000 and 13,500 PLN depending

Qualifications

• Fluent Polish and upper-intermediate English language proficiency.
• Minimum 5 years of experience on EU projects.
• Experience coordinating multiple stakeholders and clients.
• Ability to work with large data and documents.
• Knowledge of cost eligibility and public funding rules.

Responsibilities

• Work on EU project implementation under the 2021–2027 perspective (EFME, EFSD, EFR 2021–2027).
• Prepare applications for payments, monitor budgets and prepare reports for institutions.
• Consult clients on eligibility of expenditure and interpretation of guidelines.
• Prepare tender documentation based on the Principle of Competitiveness.
• Conduct internal audits of clients' project documentation.
• Prepare for and participate in projects for official inspections, audits and evaluations.
• Mentor junior colleagues and support project teams.
• Cooperate with clients' financial and legal departments in the implementation of agreements.

Skills

Polish (Fluent)

English (Upper-Intermediate)

Attention to detail

Strong communication skills

Project coordination

Tools

SL2014

LSI2021

CST2021

Job description

Join Civitta - an international company with 750+ colleagues across 20+ countries. We are delivering consulting, digital, funding, and public sector transformation projects across Central and Eastern Europe, Central Asia, the Caucasus, and other global markets.

Help companies secure EU and national funding - from grant applications to blended finance solutions. We support start-ups, SMEs, and corporates in scaling innovation projects.

You’ll work alongside founders, and international partners across green tech, AI, circular economy, and digital transformation, by empowering different businesses to grow.

Take the step towards your journey with us and join us as a Project Coordinator | Funding in Poland.

You will:

• Work on EU project implementation under the perspective 2021–2027, for example European Funds for Modern Economy (EFME), European Funds for Social Development (EFSD), European Funds for Regions (EFR 2021–2027), National Reconstruction Plan, Programs financed from the EC level (e.g. CEF, Horizon);
• Prepare applications for payments, monitor budgets and prepare reports for institutions (e.g. PARP, NCBR, CUPT);
• Consult clients on the eligibility of expenditure and interpretation of guidelines (including the Cost Eligibility Guidelines);
• Prepare tender documentation based on the Principle of Competitiveness;
• Conduct internal audits of clients' project documentation;
• Prepare for and participate in projects for official inspections, audits and evaluations;
• Mentor junior colleagues and provide support for the project teams;
• Cooperate with clients' financial and legal departments in the implementation of agreements.

Requirements:

• At least 5 years of experience in working on EU projects (including at least 5 projects from the new perspective 2021–2027);
• Knowledge of cost eligibility, public aid, cross-financing, principles of competitiveness and other similar rules;
• Experience in working with IT systems: SL2014, LSI2021 CST2021;
• Ability to work with large amounts of data and documents, attention to detail and independence;
• Communication skills and the ability to conduct correspondence with public institutions;
• Experience in working on projects financed by the EC may be an advantage;
• Fluent level of Polish and upper-intermediate English is a must.
• Professional Growth – We support rapid career development, offering performance and salary reviews twice a year to ensure your progress is recognized and rewarded;
• Bonus – Earn financial rewards through a clear, standardized system that recognizes your contributions;
• Flexible Working Hours – Manage your workday with flexibility and the option to work from home twice a week, while enjoying our city-centre office as a convenient, collaborative workspace;
• Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• International Offsite Trips – Each year, we travel to an exciting destination to spend time together with the entire Civitta team, building connections and creating unforgettable memories;
• Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
• Continuous Learning – From expert-led trainings to personal development budgets, your growth is our priority;
• Local Benefits Package – Enjoy a comprehensive benefits package to support your well-being and professional needs, including: Health insurance, public transport compensation or city parking compensation, snacks in the office.

The final monthly salary for this position ranges from 12 000 PLN gross/month to 13 500 PLN gross/month and depends on your previous experience and assessment during interviews.