Project Assistance / Secretary (m/f/d)

THOST Projektmanagement für Bauten und Anlagen GmbH; Wrocław; On-site; PLN 39,060 - 55,800; Full time

Job summary

THOST Projektmanagement für Bauten und Anlagen GmbH is seeking an organized professional for their office in Wrocław, Poland. The role involves independent management of the secretariat, client outreach, and support in preparing essential project presentations and status reports.

The ideal candidate will handle various administrative tasks, maintain important databases, and manage all telephone and written correspondence efficiently. A proactive attitude and attention to detail are essential for success in this dynamic environment.

Responsibilities

• Independent organisation of the secretariat.
• Active outreach to new and existing clients and partners.
• Support in the preparation of presentations, offers, and status reports.
• Preparation of appointments with clients and partners.
• Management of telephone and written correspondence.
• Minute-taking.

Job description

Your Tasks

• Independent organisation of the secretariat
• Active outreach to new and existing clients and partners
• Support in the preparation of presentations, offers, and status reports, incl. for project purposes
• Preparation of appointments with clients and partners. Maintenance of databases (e.g. CRM/Salesforce, purchasing)
• Preparation and follow-up of acquisition appointments and events (trade fairs, conference, business mixers, etc.)
• Management of telephone and written correspondence as well as minute-taking