Programme Manager | EMEA

Colliers International EMEA; Warszawa; Hybrid; PLN 180,000 - 270,000; Full time

Benefits offered by this job

Full-time position

Hybrid work (Warsaw office)

International environment (English)

Private healthcare and benefits

Internal training program

Sustainable development focus

Job summary

Colliers International EMEA is seeking a Programme Manager to lead the delivery of strategic fit-out programmes in a hybrid Warsaw setting. You will collaborate with senior stakeholders, cross-functional teams, and project leads to govern, coordinate resources, and realize benefits aligned with strategic goals.

You will drive continuous improvement, manage risks, and ensure governance, quality and compliance across the lifecycle while maintaining strong client relationships and delivering value

Qualifications

• Min. 3+ years in programme or fit-out project management.
• Bachelor's degree in Project Management/Real Estate/Engineering.
• Experience managing multiple concurrent projects and coordinating cross-functional teams.
• Strong understanding of fit-out project management methodologies.
• Proven ability to manage external stakeholders and clients.
• Excellent planning, organizational, analytical, and problem-solving skills, with the ability to prioritise competing demands.
• Strong communication, presentation and negotiation skills.
• Experience leading change management initiatives and driving organizational improvements.

Responsibilities

• Lead and coordinate multiple fit-out projects to deliver programme outcomes.
• Develop, maintain, and monitor programme plans, timelines, and deliverables.
• Build and maintain strong relationships with internal and external stakeholders.
• Coordinate cross-functional teams and manage interdependencies between fit-out projects.
• Prepare and present programme status reports, dashboards, and performance updates.
• Monitor performance against KPIs, milestones and budgets.
• Identify, assess, manage, and escalate programme risks.
• Organise programme meetings, agendas, action logs, and documentation.
• Support programme budgeting and governance, compliance and document management.
• Provide guidance to Project Managers and promote best practices.

Skills

Programme management

Stakeholder management

Cross-functional leadership

Communication

Planning & organization

Negotiation

Travel

Education

Bachelor's degree in Project Management/Real Estate/Engineering

Job description

As a Programme Manager within our Occupier Services team, you will lead the successful delivery of strategic fit-out programmes that drive business transformation and operational excellence. Working closely with senior stakeholders, cross-functional teams, and project leads, you will oversee multiple interconnected initiatives, ensuring effective governance, risk management, resource coordination, and benefits realization. Your leadership will be instrumental in aligning programme delivery with our strategic objectives while fostering collaboration, innovation, and continuous improvement across the business.

Main Responsibilities:

• Lead and coordinate multiple related fit-out projects and workstreams to ensure successful programme delivery and alignment with strategic business objectives.
• Develop, maintain, and monitor programme plans, timelines, and deliverables.
• Build and maintain strong relationships with internal and external stakeholders.
• Coordinate cross-functional teams and manage interdependencies between fit-out projects to ensure successful delivery.
• Prepare and present programme status reports, executive dashboards, and performance updates to senior leadership and clients.
• Monitor fit-out performance against KPIs, milestones and budgets.
• Identify, assess, manage, and **escalate** programme risks.
• Organize programme meetings, preparing agendas, action logs, and meeting documentation.
• Support programme budgeting.
• Ensure compliance with internal policies, PMO governance standards, contractual obligations, regulatory requirements, and client expectations.
• Drive continuous improvement by identifying opportunities to enhance programme governance and service quality.
• Maintain accurate programme documentation and ensure effective document management throughout the programme lifecycle.
• Ensure successful programme closure.
• Provide guidance and support to Project Managers and project teams, promoting best practices, consistency, and effective programme delivery.
• Perform other duties and responsibilities assigned by the Employer.

Qualifications and experience

• Min. 3+ years of experience in programme or fit-out project management , with at least 1-2 years managing complex, cross-functional fit-out programmes.
• Bachelor's degree in Project Management, Real Estate, Engineering, or a related field.
• Demonstrated experience managing multiple concurrent projects and coordinating cross-functional teams.
• Strong understanding of fit-out project management methodologies.
• Proven ability to manage external stakeholders and clients.
• Excellent planning, organizational, analytical, and problem-solving skills, with the ability to prioritize competing demands.
• Strong communication, presentation and negotiation skills.
• Experience leading change management initiatives and driving organizational improvements.
• Experience within commercial real estate, professional services, corporate occupier services, facilities management, or consulting is considered an advantage.
• Fluent English (written and spoken) is essential ; additional European languages are an asset.
• Strategic thinking and business acumen.
• Strong leadership and decision-making skills.
• Customer-focused mindset.
• Excellent stakeholder management.
• Ability to work under pressure and manage competing priorities.
• Collaborative and team-oriented approach.
• Ability to travel.
• Adaptability in a fast-paced, international environment.

What we offer

• Full time position within our Occupier Services team.
• Hybrid model of work ( Warsaw office ).
• International environment, working in English.
• Private healthcare with rehabilitation, 6 additional days offyearly for parents, cafeteria programme and other benefits.
• Internal training program.
• Job in a company that cares about the sustainable development of the organization.
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.

Check our Warsaw Newffice | Colliers

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.