Procurement Specialist | f/m/d

ERGO; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Medical package

Sports card

Flexible working hours

Remote working

Dog-friendly office

Job summary

ERGO Technology & Services S.A. in Warsaw is seeking a Procurement Specialist to manage requisitions, purchase orders, and supplier relationships in a dynamic IT and services environment.

You will support external IT services, coordinate accrual reports, and help optimise procurement processes while collaborating with internal stakeholders. The role offers flexible hours and potential remote work within a hybrid setup.

Qualifications

• English knowledge at B2/C1 level.
• Minimum 3 years in a similar role.
• Good knowledge of MS Office.
• Ability to adapt in a fast-moving and growing environment.

Responsibilities

• Processing Purchase Requisitions and issuing Purchase Orders
• Maintaining good relationship with external providers and internal stakeholders
• Supporting External IT Services category and any other associated tasks
• Collecting, preparing and issuing monthly accrual reports, ensuring the stakeholders meet deadlines and the report is issued in a timely manner
• Dealing with invoice queries and managing invoice discrepancies (timesheets, additional cost e.g. travel cost)
• Suggesting solutions and reporting issues to the relevant departments
• Collecting input data required for onboarding of external personnel – data necessary for the onboarding team to kick-off the process and coordination of the E2E process
• Identifying improvement ideas/activities within procurement area to optimise the process
• Maintaining responsibilities in line with company regulations
• Providing support in other procurement related areas

Skills

English B2/C1

3+ years experience

MS Office

Adaptability

Tools

Coupa/SAP

Job description

ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.

How you will get the job done

• processing Purchase Requisitions and issuing Purchase Orders
• maintaining good relationship with external providers and internal stakeholders
• supporting External IT Services category and any other associated tasks
• collecting, preparing and issuing monthly accrual reports, ensuring the stakeholders meet deadlines and the report is issued in a timely manner
• dealing with invoice queries and managing invoice discrepancies (timesheets, additional cost e.g. travel cost)
• suggesting solutions and reporting issues to the relevant departments
• collecting input data required for onboarding of external personnel – data necessary for the onboarding team to kick-off the process and coordination of the E2E process
• identifying improvement ideas/activities within procurement area to optimise the process
• maintaining responsibilities in line with company regulations
• providing support in other procurement related areas

Skills and experience you will need

• knowledge of English (B2/C1)
• min. 3 years in similar role
• good knowledge of MS Office
• ability to adapt within a fast moving and growing environment

Nice to have

• knowledge of German
• experience with the Coupa/SAP systems

What we offer

Let's be healthy - medical package, sports card, and numerous sports sections - these are some of the benefits that help our employees stay in good shape.

Let's be balanced - work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won't be easy.

Let's be smart - we organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.

Let's be responsible - each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.

Let's be fun - company-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities - we got it covered!

Let's be diverse - every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!