Procurement and Purchase-to-Pay Support Specialist

Marsh; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Development opportunities

Flexible hours

Casual dress code

Private health care (family)

Prepaid restaurant card

Language courses

Multisport card

Online learning access

Retirement plan

Inclusive culture

Office in Warsaw city center

Job summary

Marsh in Warsaw is seeking a Procurement and Purchase-to-Pay Support Specialist to support purchase order creation, supplier coordination, and invoice review within our procurement processes.

You will work with internal stakeholders and suppliers, ensuring compliance with policies, and you will benefit from development opportunities, flexible hours, and a holistic benefits package.

Qualifications

• Strong customer service orientation.
• Excellent written and verbal English communication skills.
• Ability to summarize information clearly and follow documented procedures and purchasing guidelines.
• Proficiency in Microsoft Office tools, including Excel, Word, and PowerPoint.
• Ability to work collaboratively with internal stakeholders, suppliers, and support teams.

Responsibilities

• Create and process purchase orders based on approved requisitions.
• Coordinate with internal stakeholders to obtain required approvals for purchase orders.
• Review order requests to help ensure the optimal supplier is selected in line with company policies, vendor agreements, and best practices.
• Support the sourcing team in identifying potential suppliers that can meet requisition requirements.
• Assist in selecting the most appropriate supplier in collaboration with the sourcing team.
• Act as an intermediary between the business and the Supplier Maintenance team to support supplier registration in the database in line with internal standards.
• Review invoices and supporting documents as part of the IProcurement process.
• Liaise between suppliers, the business, and the invoice processing team to resolve queries and support timely payment.
• Support the business with purchase-to-pay process queries, including escalation handling and basic training

Skills

Customer service

English communication

Documentation & procedures

Microsoft Office (Excel/Word/PowerPont

Team collaboration

Tools

Microsoft Office Suite

Job description

Company:

Marsh

Description:

Marsh is seeking candidates for the following position based in Warsaw:

Procurement and Purchase-to-Pay Support Specialist

What can you expect?

The Procurement and Purchase-to-Pay Support Specialist role is responsible for supporting business teams with purchase order creation and processing, supplier coordination, invoice review, and procurement-related queries.
The role acts as a key intermediary between internal stakeholders, suppliers, and support teams to help ensure procurement activities are completed accurately, efficiently, and in accordance with company policies and internal standards.

This position requires strong customer service, attention to detail, excellent communication skills, and the ability to work effectively within established purchasing and procurement processes.

What is in it for you?

• Development opportunities
• Flexible working hours and flexible working arrangements
• Casual dress code and integration events
• Attractive benefits package (including private health care - family package, prepaid restaurant or shopping card topped up every month, prepaid sports & culture card or a Multisport card, language course, unlimited access to online learning platforms, retirement plan)
• Multilingual community with an inclusive atmosphere
• Work in a people-oriented team with dynamic colleagues and leaders
• Office building in Warsaw city center

We will count on you to:

• Create and process purchase orders based on approved requisitions
• Coordinate with internal stakeholders to obtain required approvals for purchase orders
• Review order requests to help ensure the optimal supplier is selected in line with company policies, vendor agreements, and best practices
• Support the sourcing team in identifying potential suppliers that can meet requisition requirements
• Assist in selecting the most appropriate supplier in collaboration with the sourcing team
• Act as an intermediary between the business and the Supplier Maintenance team to support supplier registration in the database in line with internal standards
• Review invoices and supporting documents as part of the IProcurement process
• Liaise between suppliers, the business, and the invoice processing team to resolve queries and support timely payment
• Support the business with purchase-to-pay process queries, including escalation handling and basic training

What you need to have:

• Strong customer service orientation
• Excellent written and verbal English communication skills
• Ability to summarize information clearly and follow documented procedures and purchasing guidelines
• Proficiency in Microsoft Office tools, including Excel, Word, and PowerPoint
• Ability to work collaboratively with internal stakeholders, suppliers, and support teams

What makes you stand out:

• Knowledge of accounting concepts, including cost classification and recording principles
• Additional language skills
• Knowledge of the ServiceNow platform

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.