Procure to Pay Specialist (late shift)

PerkinElmer; Kraków; Hybrid; PLN 65,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Dental care

Life insurance

MyBenefit cafeteria

Multisport Card

Home office allowance

Tuition reimbursement

Referral awards

Internal career development

Birthday/vacation perks

Job summary

PerkinElmer in Kraków is hiring a Procure to Pay Specialist to join our team in a hybrid working model at Quattro Business Park, Kraków. The role operates in the evening shift from 14:30 to 22:30 with some flexibility.

The specialist will manage service documentation, supplier invoicing, and chargeback processes while driving process improvements and ensuring customer satisfaction. English proficiency is required to liaise with suppliers and internal teams.

Qualifications

• Experience in customer service or logistics in a team-based environment.
• Ability to work effectively within a team and as an individual.
• Bias for action and high level of commitment to customer.
• Excellent verbal and written communications skills.
• Organization and time management skills.
• Proficiency in Microsoft Office Suite. Knowledge of SAP desirable.
• Familiar with purchase order, billing and invoice processes.
• Fluent English

Responsibilities

• Ensure Receipt of service documentation from Suppliers.
• Follow up with suppliers on aging purchase orders.
• Review, Process and Approve Vendor Invoices for Payment.
• Escalate Service delays and invoice discrepancies for resolution.
• Record all cost savings such as credits, reduced or eliminated travel charges and other savings which reduce the program cost and contribute to the contribution margin
• Follow up to ensure that all questions/requests/customer commitments are responded to or resolved to the customer’s satisfaction.
• Helping, advising and training the team members on the invoice review process & DM R (debit memo request)
• Finding new solution to improve the process
• Run required reports to identify service events which require charge back to the customer.
• Complete the chargeback process, obtaining customer approvals where required, in advance of PKI customer invoicing.
• Maintain surveillance and elevate to service leadership any instances where billing cannot occur due to pending customer approval or funding issues.

Skills

Customer service

Logistics

Teamwork

Communication

Time management

MS Office

SAP

Purchase orders

Invoices

English

Tools

SAP

MS Office

Job description

We are hiring the Procure to Pay Specialist to join out team in Krakow.

Hybrid working model, Krakow, Quattro Business Park

Evening Shift 14h30 - 22h30 (with some flexibility)

MoreinformationaboutPerkinElmer and our business :PerkinElmer | Science with Purpose

More information about our OneSource services:OneSource Laboratory Solutions | PerkinElmer

Key Responsibilities:

• Ensure Receipt of service documentation from Suppliers.
• Follow up with suppliers on aging purchase orders,
• Review, Process and Approve Vendor Invoices for Payment.
• Escalate Service delays and invoice discrepancies for resolution.
• Records all cost savings such as credits, reduced or eliminated travel charges and other savings which reduce the program cost and contribute to the contribution margin
• Follow up to ensure that all questions/requests/customer commitments are responded to or resolved to the customer’s satisfaction.
• Helping, advising and training the team members on the invoice review process & DMR (debit memo request)
• Finding new solution to improve the process
• Run required reports to identify service events which require charge back to the customer.
• Complete the chargeback process, obtaining customer approvals where required, in advance of PKI customer invoicing.
• Maintain surveillance and elevate to service leadership any instances where billing cannot occur due to pending customer approval or funding issues.

Requirements for the position:

• Experience in customer service or logistics in a team-based environment.
• Ability to work effectively within a team and as an individual.
• Bias for action and high level of commitment to customer.
• Excellent verbal and written communications skills.
• Organization and time management skills.
• Proficiency in Microsoft Office Suite. Knowledge of SAP desirable.
• Familiar with purchase order, billing and invoice processes.
• Fluent English

Working with us implies:

• Helping to improve the health & safety of people and the environment
• Work in a hi-tech, innovative, team oriented, energetic and scientific environment
• Career development opportunities in multiple business areas

What we offer:

• Private healthcare including dental care
• Life and long-term disability insurance,
• MyBenefit Cafeteria system,
• Multisport Card,
• Social Fund Subsidies,
• Home Office allowance,
• Tuition reimbursement,
• Referral awards,
• Internal career development opportunities in multiple business areas,
• Day off to celebrate your birthday, and up to 3 additional days of vacation by length of service in the company.

Join our Team!

We are strongly committed to the development of your career and giving you opportunities to learn and grow.

We make a difference for you while you make a difference in the world!