Procure to Pay Associate (fixed term)

PerkinElmer; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Dental care

Life insurance

Disability insurance

MyBenefit Cafeteria

Multisport Card

Social Fund Subsidies

Home office allowance

Tuition reimbursement

Referral bonuses

Career development opportunities

Birthday day off + extra vacation days

Job summary

PerkinElmer in Kraków is hiring a Procure to Pay Associate to support the OneSource services. This hybrid role involves coordinating with suppliers, processing vendor invoices, and ensuring timely payments, while driving process improvements and cost savings.

You will work in a team-focused environment with strong emphasis on customer satisfaction and effective communication in English. Office presence is required three days a week at Quattro Business Park in Kraków.

Qualifications

• Experience in customer service or logistics within a team-based environment.
• Ability to work well in a team and independently.
• Bias for action with strong customer commitment.
• Excellent verbal and written communication skills.
• Strong organization and time management abilities.
• Proficiency in Microsoft Office; SAP knowledge is a plus.
• Familiarity with purchase orders, billing and invoicing processes.
• Fluent English.

Responsibilities

• Ensure receipt of service documentation from suppliers.
• Follow up with suppliers on aging purchase orders.
• Review, process and approve vendor invoices for payment.
• Escalate service delays and invoice discrepancies for resolution.
• Record cost savings (credits, travel savings) affecting margin.
• Respond to questions/requests to ensure customer satisfaction.
• Assist and train team members on invoice review and DMR.
• Identify process improvements and new solutions.
• Run reports to identify chargeable service events.
• Complete chargeback process with customer approvals when needed.
• Monitor billing issues due to approvals or funding delays.

Skills

Customer service

Teamwork

English fluent

MS Office

SAP knowledge

PO & invoicing

Communication skills

Time management

Tools

SAP

MS Excel

Job description

We are hiring the Procure to Pay Associate to join out team in Karkow.

MoreinformationaboutPerkinElmer and our business :PerkinElmer | Science with Purpose

More information about our OneSource services:OneSource Laboratory Solutions | PerkinElmer

Hybrid working model, Krakow, Quattro Business Park (3days office)

Key Responsibilities:

• Ensure Receipt of service documentation from Suppliers.

• Follow up with suppliers on aging purchase orders,

• Review, Process and Approve Vendor Invoices for Payment.

• Escalate Service delays and invoice discrepancies for resolution.

• Records all cost savings such as credits, reduced or eliminated travel charges and other savings which reduce the program cost and contribute to the contribution margin

• Follow up to ensure that all questions/requests/customer commitments are responded to or resolved to the customer’s satisfaction.

• Helping, advising and training the team members on the invoice review process & DMR (debit memo request)

• Finding new solution to improve the process

• Run required reports to identify service events which require charge back to the customer.

• Complete the chargeback process, obtaining customer approvals where required, in advance of PKI customer invoicing.

• Maintain surveillance and elevate to service leadership any instances where billing cannot occur due to pending customer approval or funding issues.

Requirements for the position:

• Experience in customer service or logistics in a team-based environment.

• Ability to work effectively within a team and as an individual.

• Bias for action and high level of commitment to customer.

• Excellent verbal and written communications skills.

• Organization and time management skills.

• Proficiency in Microsoft Office Suite. Knowledge of SAP desirable.

• Familiar with purchase order, billing and invoice processes.

• Fluent English

Working with us implies:

• Helping to improve the health & safety of people and the environment

• Work in a hi-tech, innovative, team oriented, energetic and scientific environment

• Career development opportunities in multiple business areas

What we offer:

• Private healthcare including dental care

• Life and long-term disability insurance,

• MyBenefit Cafeteria system,

• Multisport Card,

• Social Fund Subsidies,

• Home Office allowance,

• Tuition reimbursement,

• Referral awards,

• Internal career development opportunities in multiple business areas,

• Day off to celebrate your birthday, and up to 3 additional days of vacation by length of service in the company.

Join our Team!

We are strongly committed to the development of your career and giving you opportunities to learn and grow.

We make a difference for you while you make a difference in the world.