Procure to Pay Associate (fixed term)

PerkinElmer; Województwo małopolskie; Hybrid; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Private healthcare

Dental care

Life insurance

MyBenefit Cafeteria

Multisport Card

Social Fund Subsidies

Home Office allowance

Tuition reimbursement

Referral awards

Internal career development

Birthday leave

Job summary

PerkinElmer is hiring a Procure to Pay Associate in Krakow to join a hybrid team. You will ensure purchase order and invoice processing, support suppliers, and help optimize billing cycles in a fast-paced, tech-driven environment.

The role requires strong English communication, teamwork, and attention to cost controls. Hybrid model offers office days at Quattro Business Park and opportunities for professional growth.

Qualifications

• Experience in customer service or logistics in a team environment.
• Able to work effectively as a team member and individually.
• Bias for action and high level of commitment to customer.
• Excellent verbal and written communication skills.
• Strong organization and time management skills.
• Proficiency in Microsoft Office Suite; SAP knowledge desirable.
• Familiar with purchase orders, billing and invoicing processes.
• Fluent in English.

Responsibilities

• Ensure receipt of service documentation from Suppliers.
• Follow up with suppliers on aging purchase orders.
• Review, process and approve vendor invoices for payment.
• Escalate service delays and invoice discrepancies for resolution.
• Record cost savings such as credits and other savings contributing to margins.
• Follow up to ensure questions/requests are resolved to customer satisfaction.
• Assist and train team members on invoice review and DMR processes.
• Find new solutions to improve the process.
• Run reports to identify chargebacks and related actions.
• Complete the chargeback process with customer approvals prior to invoicing.
• Escalate billing blockers to service leadership.

Skills

Customer service

Logistics

Teamwork

Verbal communication

Written communication

Time management

MS Office

SAP

Purchase orders

Billing & invoices

Fluent English

Tools

SAP

MS Office

Job description

We are hiring the Procure to Pay Associate to join out team in Karkow.

More information about PerkinElmer and our business : PerkinElmer | Science with Purpose

More information about our OneSource services: OneSource Laboratory Solutions | PerkinElmer

Hybrid working model, Krakow, Quattro Business Park (3days office)

Key Responsibilities:

• Ensure Receipt of service documentation from Suppliers.
• Follow up with suppliers on aging purchase orders,
• Review, Process and Approve Vendor Invoices for Payment.
• Escalate Service delays and invoice discrepancies for resolution.
• Records all cost savings such as credits, reduced or eliminated travel charges and other savings which reduce the program cost and contribute to the contribution margin
• Follow up to ensure that all questions/requests/customer commitments are responded to or resolved to the customer’s satisfaction.
• Helping, advising and training the team members on the invoice review process & DMR (debit memo request)
• Finding new solution to improve the process
• Run required reports to identify service events which require charge back to the customer.
• Complete the chargeback process, obtaining customer approvals where required, in advance of PKI customer invoicing.
• Maintain surveillance and escalat to service leadership any instances where billing cannot occur due to pending customer approval or funding issues.

Requirements for the position:

• Experience in customer service or logistics in a team-based environment.
• Ability to work effectively within a team and as an individual.
• Bias for action and high level of commitment to customer.
• Excellent verbal and written communications skills.
• Organization and time management skills.
• Proficiency in Microsoft Office Suite. Knowledge of SAP desirable.
• Familiar with purchase order, billing and invoice processes.
• Fluent English

Working with us implies:

• Helping to improve the health & safety of people and the environment
• Work in a hi-tech, innovative, team oriented, energetic and scientific environment
• Career development opportunities in multiple business areas

What we offer:

• Private healthcare including dental care
• Life and long-term disability insurance,
• MyBenefit Cafeteria system,
• Multisport Card,
• Social Fund Subsidies,
• Home Office allowance,
• Tuition reimbursement,
• Referral awards,
• Internal career development opportunities in multiple business areas,
• Day off to celebrate your birthday, and up to 3 additional days of vacation by length of service in the company.

Join our Team!

We are strongly committed to the development of your career and giving you opportunities to learn and grow.

We make a difference for you while you make a difference in the world!