Administrative Assistant (IT division)

Euroclear; Kraków; On-site; PLN 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Learning and development opportunities

Job summary

Euroclear in Kraków is seeking an experienced Assistant to provide key administrative support to the department head based in Brussels. The role involves using Microsoft Office tools and collaborating with various teams across the organization.

Ideal candidates hold a Bachelor’s or Master’s degree with 2-5 years of experience in a similar position, offering competitive salary and a dynamic work environment.

Join us to develop your skills while connecting with colleagues from over 80 countries.

Qualifications

• 2-5 years of experience as an Assistant/Secretary to senior professionals.
• Ability to handle sensitive material and personal information confidentially.
• Proactive mindset in organizing meetings and business trips.

Responsibilities

• Provide secretarial/administrative support to a department head.
• Schedule appointments and arrange meetings, conferences, and travel.
• Collaborate with contacts at different levels within the organization.

Skills

Microsoft Office tools

Technical support for virtual meetings

Strong communication skills in English

Education

Bachelor’s or Master’s degree

Tools

Oracle E-Business Suite

SharePoint

Job description

Job Description

Division: Group Digital Capabilities (GDC)

By joining the GDC division, you will become part of an international and geographically distributed team that, through strong collaboration, contributes to shaping the business strategy and engages the company to deliver and grow profitable products & services.

Your role

This is an exciting opportunity to join a team of assistants, where you will be responsible for providing key administrative and secretarial support to a department head based in Brussels, as well as supporting teams within the division.

A View On Your Tasks

• Provide secretarial/administrative support to a department head and their teams.
• Use various business software applications (e.g., Word, Excel, PowerPoint, Outlook, …).
• Maintain diaries and handle confidential matters.
• Schedule appointments and arrange meetings, conferences, and travel.
• Initiate follow-up actions where required.
• Respond to routine questions and provide information to optimize the supervisor's time when needed.
• Collaborate with contacts at different levels within the organization, industry, and community.
• Coordinate team events with the support of colleagues.

Technical Skills

• You have a bachelor’s or master’s degree and between 2 and 5 years of experience as an Assistant / Secretary / Personal Assistant to senior professionals.
• You are comfortable working with Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
• You are willing to learn additional systems such as Oracle E-Business Suite or Copilot.
• You can provide basic technical support for setting up virtual meetings.

Soft Skills

• Positive, service-oriented, and adaptable
• Discreet, with the ability to handle sensitive material and personal information confidentially
• Tactful in interactions with colleagues and stakeholders
• Proactive mindset in organizing recurring meetings, business trips, conferences, and client visits
• Strong organizational skills, with the ability to work independently in a dynamic environment, manage multiple tasks under tight deadlines, and prioritize effectively
• Eagerness to learn and take on new responsibilities as the role evolves
• Strong communication skills in English, both written and spoken
• Ability to convey information clearly and transparently
• Able to welcome clients and visitors in a professional manner
• Attention to detail
• Enjoys working as part of a team

This is an excellent opportunity to practice and develop your talents, and potentially discover new ones.

This is a full-time position, offering the opportunity to be part of a dynamic team within a company undergoing transformation, with a high degree of responsibility and autonomy.

About Us

Embark on your new adventure at Euroclear, and work at the heart of the global capital markets. We connect over 2,000 financial institutions across the globe. As an open and resilient infrastructure, we contribute to the stability of the financial markets. We help clients cut through complexity, lower costs, and mitigate risks of financial transactions. At Euroclear, we have the clear ambition to use our key role to facilitate and accelerate a sustainable global financial system.

What We Offer

• Work closely with inspiring, supportive and engaged colleagues from more than 80 different countries.
• Practice your talents in a highly professional international environment.
• Join a learning and development environment with an emphasis on knowledge sharing and training.
• Competitive salary and comprehensive benefits.

Ways of working

Find your own optimal balance within our hybrid working model, where you can connect at the office 8 days a month and also benefit from remote working.

Great Place to Work for All

We are committed to creating an inclusive culture that celebrates diversity and strives to be a Great Place to Work for All. All qualified applicants will be considered for employment, regardless of any aspect that makes them unique (including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, disability, ...). If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process. Our values guide how we work together and shape our future: Our mission and values – Euroclear