People Operations Specialist

Capital.com; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Competitive Salary

Work-Life Harmony

Generous Time Off

Employee Referral Program

Health & Pension Benefits

Workation 30 days

Volunteer Days

Job summary

Capital.com, a leading trading platform, is seeking a People Operations professional in Warsaw to drive HR processes and ensure compliance across the employee lifecycle. You will support onboarding, contracts, payroll input, and HRIS maintenance while partnering with cross-functional teams.

Ideal candidates have 3–4 years in HR operations, strong knowledge of Polish labour law, and fluency in Polish and English. Experience with international deployments and EOR coordination is a plus.

Qualifications

• 3-4 years of experience in People Operations or HR Administration.
• Experience supporting employment contracts, amendments, and lifecycle documentation.
• Solid understanding of Polish labour law and HR compliance requirements.
• Experience in international or multinational environments.

Responsibilities

• Manage the end-to-end employee lifecycle from onboarding to offboarding.
• Prepare, administer, and maintain employment contracts, amendments, and related docs.
• Coordinate with Employer of Record providers for multi-jurisdiction workforce administration.
• Maintain HRIS and personnel files ensuring legal compliance and data accuracy.
• Support Polish labour law compliance, GDPR, and internal policies.
• Assist global mobility activities including relocation, work permits, and visa processes.
• Respond to employee and manager queries related to documentation, leave, and policies.
• Oversee time and attendance and payroll integration where applicable.
• Serve as the Poland People Operations contact and support international workforce administration.

Skills

People Operations

HR Administration

HR Compliance

Tools

HiBob

Workday

Job description

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.

Role Overview

Responsible for executing day-to-day HR processes and ensuring accuracy across employee lifecycle activities. Supports HR operations, data administration, and compliance with internal policies and local labor laws. Plays a key role in maintaining HR systems, preparing payroll input data, and coordinating with cross‑functional teams. Ensures smooth employee experiences by managing documentation, responding to HR-related queries, and supporting operational excellence across the organization.

Key Responsibilities

• Manage the end‑to‑end employee lifecycle, including onboarding, offboarding, employment changes, transfers, contract renewals and terminations
• Prepare, administer, and maintain employment contracts, contract amendments, certificates, and other employment‑related documentation.
• Coordinate and manage relationships with Employer of Record (EOR) providers and support workforce administration across multiple jurisdictions.
• Ensure accurate maintenance of employee and contractor records within HR systems and personnel files in accordance with legal and internal requirements.
• Support compliance with Polish labour law, employment regulations, GDPR requirements, and internal company policies.
• Support global mobility activities, including relocation coordination, work permit applications, visa processes, renewals, and immigration‑related administration.
• Respond to employee and manager queries relating to employment documentation, leave administration, policies, and operational processes.
• Oversee time and attendance administration, ensuring accurate records, timely approvals, and integration with payroll processes where applicable.
• Serve as the primary point of contact for People Operations matters in Poland and support international workforce administration as required.

Required Experience

• 3 - 4 years of experience in People Operations, HR Administration, or similar HR support roles.
• Experience supporting the administration of employment contracts, contract amendments, and employee lifecycle documentation.
• Good understanding of Polish labour law and HR compliance requirements.
• Experience working in an international or multinational environment.
• Familiarity with HRIS platforms such as HiBob, Workday, or similar systems.
• Strong organisational skills, attention to detail, and commitment to data accuracy.
• Good communication and stakeholder management skills.
• Professional fluency in both Polish and English, both written and spoken.

Preferred Qualifications

• Experience supporting employees and contractors across multiple countries.
• Experience participating in HR process improvement, digitalisation, or automation initiatives.
• Knowledge of employment administration and compliance requirements in jurisdictions outside Poland.
• Experience in coordination of EOR arrangements.

What you will get in return:

• Competitive Salary: We believe great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.
• Work-Life Harmony: Join a company that genuinely cares about you - because your life outside of work matters just as much as your time on the clock. #LI-Hybrid
• Generous Time Off: Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry.
• Employee Referral Program: Love working here? Bring your talented friends on board and get rewarded for growing our awesome team.
• Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!
• Workation Wonderland: Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits!
• Volunteer Days: Make a difference! Take two additional paid days each year to support causes you care about and give back to the community.

Be a key player at the forefront of the digital assets movement, propelling your career to new heights!Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity.Work alongside one of the most brilliant teams in the industry.

Our company has an Internal Reporting Procedure. It is available from the Human Resources Department upon [e-mail]. You may report a violation referred to in the Procedure under the terms specified therein.