People Operations Manager

Voyagu, Inc.; Polska; On-site; PLN 120,000 - 180,000; Full time

Job summary

Voyagu, Inc. is seeking a hands-on People Operations Manager to own the end-to-end employee journey—from onboarding to offboarding—and to ensure everyday administration is reliable. You will partner with Finance, Recruiting, and Office teams to streamline contracts, payroll data, performance processes, and people analytics as the company scales globally.

This role focuses on practical process improvement, not strategy, and requires strong English communication and meticulous attention to detail.

Qualifications

• 5+ years of hands-on HR Operations or People Operations experience.
• Experience in a growing organization with hiring, onboarding and departures.
• Knowledge of contracts, payroll coordination, employee records and offboarding.
• Direct experience supporting formal warnings, PIPs or similar procedures.
• Strong organization, attention to detail and follow-up with managers.
• Comfort with spreadsheets, HR systems and employee data.
• Examples of processes you have improved or automated.
• Strong written and spoken English and good judgment.

Responsibilities

• Keep employee administration running smoothly, coordinating contracts, payroll information, records, changes, onboarding and exits.
• Keep performance procedures on track, helping with warnings, PIPs and exits with proper documentation and approvals.
• Track onboarding progression by connecting Recruitment, Sales, Operations and HR data to analyze early retention.
• Improve the system by fixing repetitive problems, creating workflows and automating tasks where feasible.

Skills

HR Operations

People Operations

Onboarding

Offboarding

Payroll coordination

Employee records

PIPs

Performance procedures

Documentation

Attention to detail

English communication

Tools

Spreadsheets

HR systems

Job description

Voyagu is a travel technology company building and scaling premium travel businesses. We combine experienced travel teams with technology and practical operational support to make the travel industry work better for both customers and the people serving them.

Our Travel Organization has around 100 people and is growing. We are looking for someone who can help that growth run smoothly behind the scenes.

The role

We need a hands-on People Operations Manager who brings order to the full employee journey — from joining the company to leaving it. You will make everyday administration reliable, help managers follow formal performance procedures, and make it easier to understand how new hires progress over time.

This is not a role focused on writing HR strategies or running culture programs. You will own practical problems, build better processes, and see the results of your work.

What you will do

Keep employee administration running smoothly. Coordinate contracts, payroll information, employee records, employment changes, onboarding paperwork and exits. Work with Finance and other teams to make sure tasks are completed accurately and on time.

Keep performance procedures on track. HelpManagers complete formal warnings, performance improvement plans (PIPs) and exits correctly. Prepare and track documents, deadlines, checkpoints and approvals. Managers make performance decisions and have employee conversations; you make sure the supporting process works.

Track what happens to new hires. Connect information from Recruitment, Sales, Operations and HR so we can see how each hiring group progresses through onboarding, their first months of production and beyond. Help us understand retention, early departures and differences between offices.

Improve the system. Fix repetitive administrative problems, establish simple workflows and checklists, and automate tasks where practical. Make the company easier to run as the team grows.

Who you will work with

You will work closely with the CEO to provide a clear view of people-related trends and issues across the organization; with Heads of Sales Offices to keep onboarding, employee changes and performance procedures running smoothly; and with Team Leaders on documentation and required steps. You will also partner with Recruitment, Operations, Data and Finance.

Managers and Leaders remain responsible for their teams, coaching and commercial results. Your job is to help them operate effectively, not to manage their employees for them.

What we are looking for

• Around 5+ years of hands-on HR Operations, People Operations or similar experience (relevant achievements matter more than years).
• Experience in a growing organization with regular hiring, onboarding and employee departures.
• Practical knowledge of contracts, payroll coordination, employee records and offboarding.
• Direct experience supporting formal warnings, PIPs or comparable performance procedures.
• Strong organization skills, attention to detail and the confidence to follow up with busy managers.
• Comfort working with spreadsheets, HR systems and employee data.
• Examples of processes you personally improved or automated.
• Strong written and spoken English, sound judgment and discretion.

Experience in fast-growing technology, fintech, customer operations, BPO or contact centers is a plus. Experience supporting remote teams is also useful.

What makes you a great fit

You take ownership, follow through, and notice problems before they turn into emergencies. You are calm in sensitive situations, confident enough to challenge a manager when something is missing, and practical enough to choose a simple solution over unnecessary bureaucracy. You enjoy turning scattered information and manual work into clear, repeatable processes.

Why join Voyagu

You will have the opportunity to build and improve how a growing travel-tech business operates. Your work will directly reduce friction for employees and managers, improve the reliability of important procedures, and give leaders better visibility into how their teams are growing.

If you enjoy making complicated operations simple and reliable, we would like to hear from you.