Payroll Specialist (m/f/d)

Hager Polska; Tychy; Hybrid; PLN 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Onboarding programme

Hi University access

Internal career opportunities

Group insurance

Medical care

Meal subsidies

Annual salary reviews

Employee events

Job summary

Hager Polska in Tychy, Poland, is seeking a Payroll Specialist to join our HR Shared Service Centre. The role offers exposure to end-to-end payroll processes within an international environment.

You will support monthly payroll inputs across selected countries, coordinate with external payroll providers, and ensure accuracy, timeliness and data quality while collaborating with HR, Finance and Time & Attendance teams.

Qualifications

• Experience in payroll administration or payroll coordination.
• Experience working with external payroll providers.
• Experience in an international company or Shared Service Centre environment is an advantage.
• Exposure to multi-country payroll processes is a plus.

Responsibilities

• Payroll Operations: collect, verify and process monthly payroll inputs; maintain payroll data; ensure accuracy and deadlines.
• Payroll Provider Coordination: main contact for external payroll providers; coordinate processing and issue resolution; support year-end activities.
• Data Quality & Compliance: perform payroll reconciliations and validations; investigate discrepancies; support audits.
• Stakeholder Collaboration: work with HR, Finance, Time & Attendance; provide guidance on payroll processes; drive process improvements.

Skills

Payroll administration

Payroll coordination

External payroll providers

International SSC

Multi-country payroll

Tools

HRIS: SuccessFactors

Payroll systems: ADP

Payroll systems: Celergo

SAP Payroll

Time & Attendance

ServiceNow

Job description

Why its worth to join People Solutions team in Hager?

At Hager Group, we are shaping the future of electrical solutions and services. As an international family-owned company operating in more than 20 countries, we combine innovation, collaboration and people development to create a meaningful workplace.

We are currently looking for a Payroll Specialist to join our HR Shared Service Centre in Tychy. In this role, you will support payroll operations for selected countries, working closely with HR teams, managers, employees, Finance and external payroll providers.

This role offers exposure to end-to-end payroll processes and close collaboration with global HR, Finance and payroll partners. It is an excellent opportunity to further develop your payroll expertise and grow your career within HR Shared Services.

This is a great opportunity for someone who enjoys working with data, values accuracy and would like to build expertise in an international payroll environment.

As a Payroll Specialist (m/f/d) you will report to Global Payroll Manager in the people solutions department based in Tychy for a Permanent contract.

Your Responsibilities

Payroll Operations

• Collect, verify and process monthly payroll inputs.
• Maintain and update employee payroll-related data.
• Ensure payroll activities are completed accurately and on time.
• Monitor payroll calendars, timelines and key deadlines.

Payroll Provider Coordination

• Act as the main contact for external payroll providers.
• Coordinate payroll processing activities and resolve payroll-related issues.
• Support payroll cut-over activities and year-end processes.
• Ensure employees' payroll inquiries are addressed efficiently.

Data Quality & Compliance

• Perform payroll reconciliations and validation checks.
• Review payroll results and investigate discrepancies.
• Execute payroll control procedures to ensure compliance and accuracy.
• Support internal and external audits.

Stakeholder Collaboration

• Work closely with HR, Finance, Time & Attendance teams and managers.
• Provide guidance on payroll processes and requirements.
• Contribute to continuous improvement initiatives within Payroll and HR Services.

Your Profile

Experience

• Previous experience in payroll administration or payroll coordination.
• Experience working with external payroll providers.
• Experience in an international company or Shared Service Centre environment is an advantage.
• Exposure to multi-country payroll processes will be considered a plus.

Technical Skills

• Experience with HR systems (SuccessFactors is an advantage).
• Good knowledge of MS Excel and other Microsoft Office tools.
• Familiarity with payroll systems such as ADP, Celergo, SAP Payroll or similar.
• Knowledge of Time & Attendance systems.
• Experience with ticketing tools (e.g. ServiceNow) is a plus.
• English language skills at communicative level.

Personal Skills

• Strong attention to detail and accuracy.
• Customer-oriented mindset.
• Strong organizational and communication skills.
• Ability to manage deadlines and priorities.
• High level of integrity and confidentiality.
• Problem-solving attitude and willingness to learn.

What We Offer

• The possibility to work in a hybrid model.
• A personalised onboarding programme designed to ensure smooth and comfortable first days.
• Learning and development opportunities through Hi University, Hager Group's award-winning learning platform.
• Internal career opportunities - over 25% of our recruitments are filled by internal candidates.
• Improvements to your health and well-being - as a family-owned company, we care for our employees by offering:
  • Group insurance
  • Co-financing of sports cards and participation in sporting events under the Hager Sport initiative
  • Comprehensive medical care
  • Additional health-prevention initiatives (e.g., Health Week)
  • Meal subsidies, and a shared coffee culture that is part of our DNA
  • Opportunities to participate in integration events for employees and their families.
  • An attractive and fair compensation system - including a bonus scheme and annual salary reviews to ensure alignment with market standards.
  • A strong organisational culture - including cultural benefits such as access to e-books, audiobooks or theatre ticket discounts.
  • The ability to influence company decisions - we run an annual employee survey, and its results help us introduce meaningful improvements.