Payroll Specialist DACH (m/f/d)

Alvarez & Marsal; Warszawa; On-site; PLN 301,723 - 387,930; Full time

Job summary

Alvarez & Marsal in Warsaw is seeking a Payroll Specialist to manage the end-to-end payroll cycle for Germany and Austria, delivering accurate payments on time while ensuring compliance with local laws. You will collaborate with a regional payroll team, external vendors, and Business Partners across Europe to support a growing headcount.

The role suits a detail-oriented, proactive communicator fluent in German and English, with experience in payroll processes, data analysis in Excel, and a

Qualifications

• Fluent in German with strong written and spoken English.
• Experience managing payroll stakeholders and communicating with partners across borders.
• Attention to detail and ability to handle confidential data with discretion.

Responsibilities

• Manage end-to-end payroll for Germany and Austria with potential expansion to other countries.
• Prepare by-law mandatory payroll documents and registrations according to local laws.
• Adhere to payroll cut-off dates and align with providers and business partners.
• Coordinate year-end payroll processes and generate tax statements and compliance reports.
• Update payroll data to reflect changes in legislation and FX rates for salary payments.
• Act as primary payroll contact for employees, tax authorities, and benefits providers.
• Deliver month-end payroll reports to Finance and support accounting reconciliation.
• Participate in Global Payroll Transformation and payroll process improvements.
• Collaborate with The People Team and Finance to maintain a high-quality payroll service.

Skills

German fluency

Stakeholder management

Attention to detail

Time management

Customer service orientation

Problem solving

Tools

MS Excel

Job description

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is aglobalconsultingfirm with entrepreneurial, action and results-oriented professionals. Wetake a hands-on approach to solving our clients' problems andassistingthem in reaching their potential. Our culture celebrates independent thinkers and doers who positivelyimpactour clients and shape ourindustry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

This role offers a high level of autonomy, while being fully supported by a peer in Germany and our centralised EMEA payroll team, along with HR, Benefits, Finance, and global business stakeholders. This is a fantastic opportunity to showcase your technical expertise and leadership capability within a collaborative, international payroll environment as part of a Global Payroll team.

How you will contribute

The Payroll Specialist (m/f/d) will take ownership of delivering accurate and timely payroll processing for approximately 450+ personnel, with headcount expected to grow. In addition to local responsibilities, the role will provide back-up support for other EMEA payrolls, contribute to the Global Payroll Transformation Project, and manage relationships with external vendors. The role is ideal for someone who enjoys new challenges, appreciates a streamlined and supportive process, and has a passion for innovative solutions.

• Manage and deliver the end‑to‑end payroll cycle for Germany and Austria (with scope to support additional countries), ensuring payments are accurate, on time, and fully compliant with local legislation, statutory requirements, and company policies.
• Prepare by law mandatory payroll documents and de/registrations such as termination documents, employment confirmations in accordance with local legislation.
• Adhere to payroll cut-off dates and ensure that deadlines with the payroll provider and Business Partners are met.
• Coordinate year-end payroll processes, including the production of annual tax statements and compliance reports for each country.
• Work with payroll provider and internal payroll management to ensure that payroll legislative changes are applied timely.
• Ensure adequate approvals are obtained in respect of payroll finalisation and payment requests.
• Ensure all appropriate FX rates have been updated where translation is required for payment of salaries or bonuses.
• Maintain up-to-date knowledge of payroll legislation and internal policies.
• Act as the primary contact on payroll related queries from employees, the business, tax authorities, pension and other statutory benefits providers and payroll providers in a timely manner, ensuring service quality and issue resolution
• Deliver month-end payroll reports to the Finance team and support the Accounting team in reconciling payroll-related accounts, reports and audit requests.
• Support continuous improvement of payroll processes and maintain a strong focus on payroll controls, documentation, and audit readiness.
• Contribute to the ongoing development and digitalisation of payroll processes by participating in the Global Payroll Integrator Project or other initiatives.
• Foster close collaboration with The People Team, wider Finance team and all stakeholders, maintaining a professional, efficient, and trusted payroll service reputation.

Qualifications

• Previous experience processing German payroll with sound knowledge of legislation, social security regulations, collective‑bargaining provisions and benefits regulations (additional European countries is a plus).
• Experience working with local payroll providers and managing relationships with external vendors.
• Proficient in using MS Office applications, particularly Excel, for data analysis and reporting.
• Fluent in German with the ability to conversate and write in English (any other language is a plus).
• Excellent stakeholder management, attention to detail, used to handling confidential data.
• Ability to provide excellent customer service, be proactive, flexible, adaptable while problem solving when required to effectively address inquiries and concerns related to payroll.
• Excellent organisational and time management skills to handle multiple payrolls and deadlines.
• Experience working a fast-paced, growing environment and across time zones.
• Ability to work independently and collaboratively in a team environment.
• Resilience and flexibility with the ability to adapt to changing payroll requirements across different countries within the EMEA region.

Your journey at A&M

We recognize thatour people are the driving force behind our success, which is why weprioritizeanemployee experience thatfosterseachperson’sunique professional and personal development. Our robustperformancedevelopment processpromotescontinuous learning,rewards your contributions, and fosters a culture of meritocracy.With top-notch training andon-the-joblearning opportunities, you canacquirenew skills and advance your career.

We prioritize your well-being,providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspectsof working at A&M. The possibilities are endless for high-performing and passionate professionals.