Payroll Specialist

Clifford Chance LLP; Warszawa; On-site; PLN 134,000 - 201,000; Full time

Benefits offered by this job

Clifford Chance Academy

International environment

Onboarding program

Friendly team

Job summary

Clifford Chance LLP in Warsaw is seeking an experienced HR and payroll professional to join our global team. You will administer hiring, payroll, contracts, and employee data, ensuring compliance with Polish labor law and tax rules.

Join a collaborative, international environment with access to the Clifford Chance Academy and structured onboarding, while handling multi-country HR processes and reports for a diverse client base.

Qualifications

• At least 4 years of experience in independent HR and payroll role.
• Strong knowledge of labor law, social insurance regulations, and personal income tax rules relevant to payroll.
• Experience working with HR and payroll systems.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to work independently, manage priorities under time pressure, and take ownership of tasks.
• Good knowledge of MS Office (especially Excel).
• English proficiency at a minimum B2 level.

Responsibilities

• Administer HR processes related to hiring, employment changes, personal data updates, and employee/contractor terminations.
• Manage employee overtime and payroll calculations.
• Review working time records and maintain related documentation.
• Prepare employment contracts, annexes, and certificates.
• Coordinate civil law and B2B contracts and related documentation.
• Maintain payroll data and perform salary-related calculations.
• Prepare payments related to salaries and statutory obligations.
• Administer employee benefits (medical, sports cards).
• Maintain payroll records, tax filings, and social insurance documentation.
• Handle remote work requests and related documentation.
• Prepare employment and income certificates.
• Prepare periodic tax and social insurance settlements and filings.
• Prepare PFRON settlements and statistical reports for GUS.
• Review and update internal HR policies.
• Stay updated on labor and social insurance law changes.
• Prepare internal reports and summaries.

Skills

HR & Payroll

MS Office / Excel

English (B2)

Attention to detail

Tools

HR systems

Job description

As a global law firm our work spans jurisdictions, cultures, and languages – and so do our people.

Our culture is collaborative and inclusive— where diverse perspectives are recognised and valued. Where performing to your highest ability, unlocks equal access to opportunities to learn, thrive and grow.

We combine deep legal expertise and commercial intelligence to grow, transform, protect, and defend our clients' businesses, across every critical moment.

We operate in the sectors and regions that matter to our clients. With forward-thinking insights and innovative, tech-enabled solutions that combine deep knowledge of their sectors and markets.

You’ll build connections and work with colleagues as one global team. You’ll unlock opportunities for clients, across borders, cultures, legal and commercial disciplines.

Join us to work with colleagues as one global team – empowering each other to be exceptional and create advantage for our clients.

Job Description

Responsibilities

• Administering HR processes related to hiring, employment changes, personal data updates, and employee and contractor terminations.
• Managing employee overtime and related payroll calculations.
• Reviewing and monitoring working time and time records and maintaining the related employee documentation.
• Preparing employment contracts, annexes, agreements, termination notices, and employment certificates.
• Coordinating civil law and B2B contracts and related documentation.
• Maintaining payroll data on an ongoing basis and calculating and reviewing payroll.
• Preparing payments related to salaries and statutory obligations and handling related transfers.
• Administering employee benefits (such as medical care and sports cards).
• Maintaining and reviewing employee documentation, including payroll records, tax filings, and social insurance documentation.
• Handling requests and documentation related to remote work.
• Preparing employment and income certificates for employees.
• Preparing periodic tax and social insurance settlements and filings, as well as other reports required by law.
• Preparing PFRON settlements and filings, as well as required statistical reports for GUS.
• Reviewing and updating internal HR policies.
• Keeping up to date with changes in labor and social insurance law.
• Preparing reports and summaries for internal reporting purposes.

Qualifications

Requirements

• At least 4 years of experience in independent HR and payroll role.
• Strong knowledge of labor law, social insurance regulations, and personal income tax rules relevant to payroll.
• Experience working with HR and payroll systems.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to work independently, manage priorities under time pressure, and take ownership of tasks.
• Good knowledge of MS Office (especially Excel).
• English proficiency at a minimum B2 level.

Nice to have

• Familiarity with month-end accounting closing procedures.
• Experience reconciling payroll costs between different accounting systems.

Additional Information

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.

What we offer

• Fixed-term employment contract with the possibility of extension.
• Comprehensive onboarding and training package.
• Access to the international Clifford Chance Academy training programme.
• Opportunity to develop HR and payroll experience in an international environment.
• Friendly, supportive and inclusive team culture.
• Access to employee benefits.

Equal opportunities

At Clifford Chance, we forge an inclusive culture, where diverse perspectives are recognised and valued. It’s a culture where everyone has equal access to opportunities to thrive and succeed. We are guided by our values-based Code, which sets high standards of conduct and has a principle focused on being inclusive.

We comply with the law and regulations in every location where we operate and we are committed to delivering fair and equal access to all applicants and employees irrespective of background. This applies across all aspects of employment from recruitment and selection to development, progression, and day-to-day working life.

Our global network of affinity, faith and support groups are open to all. These communities help to create an environment where everyone at the firm can feel they belong and can reach their full potential.

Find out more about our inclusive culture here.